how to send an email for a job examples

Have you found the perfect job listing that matches your skill set, but now you are unsure how to send an effective email? Drafting a job-hunting email can be overwhelming, but it does not have to be. In this article, we will provide helpful guidance and examples to assist you in presenting yourself professionally and effectively through email. Our aim is to make the email writing process less daunting and empower you with the tools to compose convincing emails that grab the hiring manager’s attention.

Crafting the Perfect Job Application Email

When it comes to applying for jobs, your email is your first chance to make a strong impression. Here’s the best structure to ensure your email stands out:

**1. Subject Line:**

Keep it concise and attention-grabbing. Include the job title, company name, and your name, e.g., “Application for Software Engineer at XYZ Corp. by John Doe.”

**2. Salutation:**

Start with a formal greeting, such as “Dear [Hiring Manager’s Name].” If you don’t have a specific contact, use “Dear Hiring Team.”

**3. Introduction:**

Briefly introduce yourself and state the position you’re applying for. Mention how you found the opening or why you’re interested in the company.

**4. Why You’re a Fit:**

This is the meat of your email. Highlight your most relevant skills and experience. Use clear examples to demonstrate how you’ve applied them in the past. Focus on the key requirements of the job description.

**5. Call to Action:**

End with a clear call to action. Express your interest in further discussing your qualifications and request an interview. Don’t be afraid to ask if there’s any additional information you can provide.

**6. Closing:**

Use a professional closing, such as “Sincerely,” followed by your full name and contact information (email address and phone number).


* Keep your email concise and to the point. Aim for around 200-300 words.
* Proofread your email carefully for any errors.
* Use a professional email address that reflects your name, e.g., “”
* Follow up after submitting your application if you don’t hear back within a week or two.

Sample Job Application Emails

Email Etiquette for Job Applications

Crafting a compelling email for a job application is crucial to make a strong first impression. Here are a few tips to help you ace your email game:

1. Subject Line:

* Keep it concise and informative.
* Include the job title, company name, and (if possible) the reference number.
* For example: “Application for Marketing Manager Position at ABC Company (Ref. #: 1234)”

2. Salutation:

* If you know the hiring manager’s name, address them directly.
* Use a formal salutation like “Dear Mr./Ms. [Last Name].”
* If the hiring manager’s name is unknown, you can use “Dear Hiring Team” or “Dear [Company Name] Team.”

3. Introduction:

* Briefly introduce yourself and mention where you heard about the job (e.g., LinkedIn, company website).
* Express your interest in the position and how your skills align with the job requirements.
* For instance: “I am writing to express my keen interest in the Marketing Manager position at ABC Company, as advertised on your website.”

4. Body Paragraphs:

* Highlight your relevant skills and experience, focusing on how they match the job description.
* Use specific examples to demonstrate your accomplishments and quantify your results whenever possible.
* If there are specific aspects of the job description that resonate with you, mention them and explain why.

5. Call to Action:

* Respectfully request an opportunity to discuss your application further.
* Suggest a time for a phone or video interview.
* Thank the hiring manager for their time and consideration.

6. Signature:

* Include a professional email signature with your full name, job title (if applicable), contact information, and LinkedIn profile.
* Example: “Sincerely, [Your Name] | Marketing Professional | [Email Address] | [LinkedIn Profile Link]”

7. Follow-up:

* After sending your email, follow up within a week if you haven’t received a response.
* Be polite, remind them of your application, and reiterate your interest in the position.

FAQs: How to Send an Email for a Job

How do I start an email for a job application?

Begin with a polite salutation like “Dear [Hiring Manager’s Name]” or “Dear Hiring Team.” State the position you’re applying for and how you learned about it.

What should the subject line of my email be?

Keep it concise and informative, such as “[Your Name] – Application for [Position Name].”

How do I highlight my skills and qualifications?

In the body of the email, briefly highlight your relevant skills, experience, and qualifications that match the job description.

How should I end the email?

Close with a polite request for consideration, such as “I am eager to learn more about the position and how my skills can benefit your team.” Express gratitude and include a call to action, such as “Thank you for your time and consideration.”

What attachments should I include?

Only attach documents that are specifically requested, such as your resume, cover letter, or portfolio. Use descriptive file names.

How do I follow up after sending my email?

If you don’t hear back within a reasonable time (2-3 weeks), consider following up with a polite email. Reaffirm your interest and ask for an update on the hiring process.

What are some examples of professional email closings?

Use polite closings such as “Sincerely,” “Respectfully,” or “Thank you for your time and consideration.”

Thanks for Hanging Out

Well, there you have it! These are just a few examples of how to craft an email that will land you that dream job. Thanks for hanging out with me, and I hope you found this article helpful. If you’re still feeling a little stuck, don’t be afraid to drop me a line. I’m always happy to help out a fellow job seeker. In the meantime, be sure to check back for more career tips and advice.