sending resume and cover letter by email examples

In today’s digital job market, sending your resume and cover letter by email is a crucial part of the application process. With the rise of Applicant Tracking Systems (ATS) and automated screening software, adhering to specific email formatting guidelines has become essential for your application to be noticed and considered. In this article, we’ll provide you with comprehensive sending resume and cover letter by email examples that you can customize and use for various job applications. These examples will not only guide you on how to structure your emails effectively but also provide you with ready-to-use templates that you can easily edit based on your needs.

Structuring Your Email When Sending a Resume and Cover Letter

When emailing your resume and cover letter, it’s important to have a clear structure to make it easy for the recipient to find the information they need. Here are some tips:

* **Subject line:** Include a brief but informative subject line that includes your name and the position you’re applying for. Example: “Jane Doe – Application for Marketing Manager”
* **Salutation:** Start your email with a professional salutation, such as “Dear [Hiring Manager Name]”. If you don’t know the name of the hiring manager, you can try to find it on the company website or LinkedIn. If you can’t find the name, you can use a generic salutation like “Dear Hiring Manager” or “To whom it may concern”.
* **Introduction:** In the first paragraph of your email, introduce yourself and state the position you’re applying for. You can also briefly highlight your relevant skills and experience. Example:
“I am writing to express my interest in the Marketing Manager position at [company name]. With my 5 years of experience in marketing management, I am confident that I have the skills and expertise to be successful in this role.”
* **Body:** In the body of your email, provide more details about your qualifications. You can highlight specific accomplishments or projects that demonstrate your skills. You can also explain why you’re interested in the position and the company.
* **Call to action:** In the final paragraph of your email, thank the hiring manager for their time and consideration. You can also include a call to action, such as requesting an interview or providing additional information. Example:
“I am eager to learn more about the Marketing Manager position and how my skills can contribute to the success of [company name]. I am available for an interview at your earliest convenience.”
* **Signature:** End your email with a professional signature that includes your name, email address, and phone number.

Sending Resume and Cover Letter by Email Examples

Tips for Sending Resume and Cover Letter by Email

Sending your resume and cover letter by email is a common way to apply for jobs. Here are some tips to help you make sure your emails are professional and effective:

* **Use a professional email address.** Your email address should be something like Avoid using addresses that are too casual or unprofessional, such as or
* **Use a clear and concise subject line.** The subject line of your email should be brief and to the point. It should clearly state the purpose of your email, such as “Application for Marketing Manager Position” or “Resume and Cover Letter for Sales Associate Position.”
* **Address the hiring manager by name.** If you know the name of the hiring manager, be sure to address them by name in your email. This shows that you have taken the time to research the company and the position you are applying for. If you don’t know the name of the hiring manager, you can simply address the email to “Hiring Manager.”
* **Be polite and professional.** Your email should be polite and professional. Avoid using slang or informal language. Be respectful of the hiring manager’s time and attention.
* **Attach your resume and cover letter in PDF format.** Your resume and cover letter should be attached to your email in PDF format. This will ensure that they are formatted correctly and easy to read.
* **Proofread your email before sending it.** Before you send your email, be sure to proofread it carefully for any errors in grammar or spelling. You can also ask a friend or family member to review your email before you send it.

Here is an example of a professional email you can use to send your resume and cover letter:

Subject: Application for Marketing Manager Position

Dear [Hiring Manager name],

I am writing to express my interest in the Marketing Manager position at [Company name]. I have been working in the marketing field for the past 5 years, and I have a proven track record of success in developing and executing marketing campaigns that have increased brand awareness and generated leads.

I am particularly interested in [Company name] because of its commitment to [Company values]. I believe that my skills and experience would be a valuable asset to your team, and I am confident that I can make a significant contribution to the company’s success.

I have attached my resume and cover letter for your review. I would welcome the opportunity to discuss my qualifications further with you.

Thank you for your time and consideration.

[Your name]

FAQs on Sending Resume and Cover Letter by Email

What should the subject line of my email be?

Keep it concise and professional, such as “Application for [Position Name] at [Company Name].”

Should I attach my resume and cover letter as separate files or in the body of the email?

Attach them as separate files in PDF or Word format for clarity and ease of review.

What file names should I use for my resume and cover letter?

Use specific and descriptive file names, such as “John_Doe_Resume.pdf” and “John_Doe_Cover_Letter.pdf.”

How should I address the hiring manager if I don’t know their name?

Use a generic greeting and address it to the hiring team, such as “Dear Hiring Manager.”

What should I include in my cover letter?

Your interest in the position, relevant skills and experience, why you’re qualified, and a call to action.

Should I follow up on my email application?

Yes, send a polite follow-up email within 1-2 weeks to express your continued interest.

What if my resume or cover letter is over the requested file size limit?

Compress the files to reduce their size while maintaining the original quality.

Thanks for Reading!

Hey there, reader! Thanks for swinging by and checking out our guide on sending resumes and cover letters by email. We hope it’s been insightful and helpful. Remember, a well-crafted resume and letter can make all the difference in landing that dream job. If you’re still searching for the perfect fit, be sure to visit us again soon for more career tips and advice. Keep hustling, and good luck out there!