In today’s digital job market, sending your resume and cover letter by email is a crucial part of the application process. With the rise of Applicant Tracking Systems (ATS) and automated screening software, adhering to specific email formatting guidelines has become essential for your application to be noticed and considered. In this article, we’ll provide you with comprehensive sending resume and cover letter by email examples that you can customize and use for various job applications. These examples will not only guide you on how to structure your emails effectively but also provide you with ready-to-use templates that you can easily edit based on your needs.
Structuring Your Email When Sending a Resume and Cover Letter
When emailing your resume and cover letter, it’s important to have a clear structure to make it easy for the recipient to find the information they need. Here are some tips:
* **Subject line:** Include a brief but informative subject line that includes your name and the position you’re applying for. Example: “Jane Doe – Application for Marketing Manager”
* **Salutation:** Start your email with a professional salutation, such as “Dear [Hiring Manager Name]”. If you don’t know the name of the hiring manager, you can try to find it on the company website or LinkedIn. If you can’t find the name, you can use a generic salutation like “Dear Hiring Manager” or “To whom it may concern”.
* **Introduction:** In the first paragraph of your email, introduce yourself and state the position you’re applying for. You can also briefly highlight your relevant skills and experience. Example:
“I am writing to express my interest in the Marketing Manager position at [company name]. With my 5 years of experience in marketing management, I am confident that I have the skills and expertise to be successful in this role.”
* **Body:** In the body of your email, provide more details about your qualifications. You can highlight specific accomplishments or projects that demonstrate your skills. You can also explain why you’re interested in the position and the company.
* **Call to action:** In the final paragraph of your email, thank the hiring manager for their time and consideration. You can also include a call to action, such as requesting an interview or providing additional information. Example:
“I am eager to learn more about the Marketing Manager position and how my skills can contribute to the success of [company name]. I am available for an interview at your earliest convenience.”
* **Signature:** End your email with a professional signature that includes your name, email address, and phone number.
Sending Resume and Cover Letter by Email Examples
Applying for a Job
Dear [Hiring Manager Name],
I am writing to express my interest in the [Job Title] position that I saw advertised on [Website/Company]. With my [Number] years of experience in [Industry] and my proven track record of success in [Specific Skills], I am confident that I have the qualifications and abilities to excel in this role.
I have attached my resume and cover letter for your review, which provide a more detailed overview of my experience and qualifications.
I would welcome the opportunity to discuss my application further and demonstrate how my skills and experience can benefit your company.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Networking
Dear [Recipient Name],
I hope this email finds you well.
My name is [Your Name] and I am a [Your Profession] with [Number] years of experience in [Industry]. I am currently seeking professional development opportunities and would love to connect with you.
I have been particularly interested in your work in [Specific Area] and would be eager to learn more about your experiences and insights. It would be an honor to schedule a brief call or coffee meeting to discuss potential collaboration opportunities.
I have attached my resume for your reference. Please let me know if you are interested in connecting.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Following Up
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to follow up on my application for the [Job Title] position that I submitted on [Date]. I am still very interested in this opportunity and believe that my qualifications and experience make me a suitable candidate.
I have been following up on the status of my application regularly and would appreciate any updates you could provide.
Please let me know if there is any further information you require or if you have any questions about my qualifications. I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Thank You After Interview
Dear [Hiring Manager Name],
I am writing to express my sincere gratitude for taking the time to interview me for the [Job Title] position on [Date].
I was very impressed by the company and its mission, and I believe that my skills and experience would make me a valuable asset to your team.
During the interview, we discussed [Briefly Summarize Key Points], and I was particularly interested in your insights on [Specific Topic]. I am eager to learn more about this aspect of the role and how I can contribute to your success.
Thank you again for your time and consideration. I look forward to hearing from you soon regarding the next steps in the hiring process.
Sincerely,
[Your Name]
Referral
Dear [Hiring Manager Name],
[Referral’s Name] has highly recommended me for the [Job Title] position at your esteemed company. I am grateful for their referral and have attached my resume and cover letter for your review.
With [Number] years of experience in [Industry] and a proven track record of success in [Specific Skills], I am confident that I possess the qualifications and abilities to excel in this role.
I am particularly interested in [Specific Aspect of the Role] and believe that my experience in [Relevant Projects] would be a valuable asset to your team.
I would welcome the opportunity to discuss my application further and demonstrate how my skills and experience can benefit your company.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Job Application without Specific Opening
Dear [Hiring Manager Name],
I am writing to express my interest in working at [Company Name]. I have been following your company’s work for some time now and am consistently impressed by your commitment to [Company’s Mission].
I am a [Your Profession] with [Number] years of experience in [Industry]. I have a strong track record of success in [Specific Skills] and am confident that I can make a significant contribution to your team.
While I understand that you may not currently have any specific openings that align perfectly with my experience, I would be grateful if you would consider my resume for any suitable positions that may arise in the future.
I have attached my resume for your review, which provides a more detailed overview of my experience and qualifications.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Speculative Job Application
Dear [Hiring Manager Name],
I am writing to you today to express my interest in a [Job Title] position at your company. I have been following your work for some time now and am very impressed with your company’s commitment to [Company’s Mission].
While I understand that you may not currently have any openings for this specific role, I believe that my skills and experience would make me a valuable asset to your team.
I have [Number] years of experience in [Industry] and have a proven track record of success in [Specific Skills]. I am confident that I can use my skills and knowledge to make a positive impact on your company.
I have attached my resume for your review, which provides a more detailed overview of my experience and qualifications.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Tips for Sending Resume and Cover Letter by Email
Sending your resume and cover letter by email is a common way to apply for jobs. Here are some tips to help you make sure your emails are professional and effective:
* **Use a professional email address.** Your email address should be something like firstname.lastname@emailprovider.com. Avoid using addresses that are too casual or unprofessional, such as partygirl@emailprovider.com or hotstuff@emailprovider.com.
* **Use a clear and concise subject line.** The subject line of your email should be brief and to the point. It should clearly state the purpose of your email, such as “Application for Marketing Manager Position” or “Resume and Cover Letter for Sales Associate Position.”
* **Address the hiring manager by name.** If you know the name of the hiring manager, be sure to address them by name in your email. This shows that you have taken the time to research the company and the position you are applying for. If you don’t know the name of the hiring manager, you can simply address the email to “Hiring Manager.”
* **Be polite and professional.** Your email should be polite and professional. Avoid using slang or informal language. Be respectful of the hiring manager’s time and attention.
* **Attach your resume and cover letter in PDF format.** Your resume and cover letter should be attached to your email in PDF format. This will ensure that they are formatted correctly and easy to read.
* **Proofread your email before sending it.** Before you send your email, be sure to proofread it carefully for any errors in grammar or spelling. You can also ask a friend or family member to review your email before you send it.
Here is an example of a professional email you can use to send your resume and cover letter:
“`
Subject: Application for Marketing Manager Position
Dear [Hiring Manager name],
I am writing to express my interest in the Marketing Manager position at [Company name]. I have been working in the marketing field for the past 5 years, and I have a proven track record of success in developing and executing marketing campaigns that have increased brand awareness and generated leads.
I am particularly interested in [Company name] because of its commitment to [Company values]. I believe that my skills and experience would be a valuable asset to your team, and I am confident that I can make a significant contribution to the company’s success.
I have attached my resume and cover letter for your review. I would welcome the opportunity to discuss my qualifications further with you.
Thank you for your time and consideration.
Sincerely,
[Your name]
“`
FAQs on Sending Resume and Cover Letter by Email
What should the subject line of my email be?
Keep it concise and professional, such as “Application for [Position Name] at [Company Name].”
Should I attach my resume and cover letter as separate files or in the body of the email?
Attach them as separate files in PDF or Word format for clarity and ease of review.
What file names should I use for my resume and cover letter?
Use specific and descriptive file names, such as “John_Doe_Resume.pdf” and “John_Doe_Cover_Letter.pdf.”
How should I address the hiring manager if I don’t know their name?
Use a generic greeting and address it to the hiring team, such as “Dear Hiring Manager.”
What should I include in my cover letter?
Your interest in the position, relevant skills and experience, why you’re qualified, and a call to action.
Should I follow up on my email application?
Yes, send a polite follow-up email within 1-2 weeks to express your continued interest.
What if my resume or cover letter is over the requested file size limit?
Compress the files to reduce their size while maintaining the original quality.
Thanks for Reading!
Hey there, reader! Thanks for swinging by and checking out our guide on sending resumes and cover letters by email. We hope it’s been insightful and helpful. Remember, a well-crafted resume and letter can make all the difference in landing that dream job. If you’re still searching for the perfect fit, be sure to visit us again soon for more career tips and advice. Keep hustling, and good luck out there!