guide out of office email messages with examples

Are you taking a break from work and need to set up an informative out of office email message? We’ve got you covered! In this guide to out of office email messages with examples, we’ll provide you with everything you need to craft a clear and concise message that will let everyone know you’re away. Plus, we’ll offer you real-life examples that you can edit and use as your own.

Crafting the Perfect Out of Office Email

When you’re out of the office, you want to make sure your email is still working for you. An out of office message is a great way to let people know you’re not available, when you’ll be back, and who to contact in your absence.

Keep it brief and to the point. People don’t have time to read a novel, so get to the point quickly and clearly.

Be polite and professional. Remember, this is a business communication, so use appropriate language and tone.

Provide clear instructions. Let people know when you’ll be back, and who they should contact in your absence.

Include a vacation greeting. If you’re out of the office for a vacation, feel free to include a brief vacation greeting.

Here’s an example of a good out of office message:

“`
Hi there,

I’m currently out of the office on vacation and will be back on [date].

If you need immediate assistance, please contact [colleague’s name] at [colleague’s email address].

Otherwise, I’ll be checking my email sporadically and will respond to your message as soon as possible upon my return.

Thank you for your understanding!

[Your name]
“`

Out of Office Email Message Templates