After an interview, the job search journey isn’t over yet. Sending well-crafted follow up email examples after an interview can make all the difference in landing the job. In this article, we will provide you with several follow up email examples that you can edit and use to follow up after an interview.
The Art of Crafting Compelling Follow-Up Emails After Interviews
After the rollercoaster ride of an interview, it’s time to strategize your next move: the follow-up email. This communication plays a crucial role in reinforcing your interest, showcasing your enthusiasm, and staying on the hiring manager’s radar. Here’s how to structure an email that will make you stand out:
Opening Paragraph: Express Gratitude and Reiterate Interest
Start by expressing sincere thanks for the opportunity to interview. Briefly mention the position you applied for and the date of the interview. Then, reiterate your interest in the role and how it aligns with your skills and aspirations. Keep it concise, but convey your enthusiasm and excitement.
Middle Paragraph: Summarize Key Points and Highlight Your Strengths
Use the middle paragraph to highlight the key points from the interview. Summarize your answers to important questions, such as your experience, qualifications, and why you’re the right fit for the company. Reinforce your strengths and how they relate to the specific requirements of the position. Avoid repeating everything you said during the interview; focus on the most relevant and impactful aspects.
Call-to-Action: Express Availability and Next Steps
End the email with a call-to-action. Clearly state your availability for further discussions or interviews. If appropriate, offer to provide additional information or materials that could support your application. For example, you could offer to send samples of your work or provide references.
Closing: Thank You and Professional Sign-Off
Close the email by thanking the hiring manager for their time and consideration. Reiterate your confidence in your ability to contribute to the team. Use a professional sign-off, such as “Sincerely,” “Regards,” or “Thank you again.”
Additional Tips
* **Send within 24-48 hours:** Follow up promptly while the interview is still fresh in the hiring manager’s mind.
* **Keep it concise:** Aim for a length of around 3-4 paragraphs.
* **Proofread carefully:** Make sure there are no typos or grammatical errors.
* **Personalize your email:** Address the hiring manager by name and reference specific aspects of the interview.
* **Follow up periodically:** If you don’t hear back within a week or two, send a polite follow-up email to reiterate your interest.
## Follow-Up Email Examples
### Thank You for the Informative Interview
“`
Dear [Interviewer’s name],
Thank you so much for taking the time to speak with me yesterday about [job or industry]. I found our conversation incredibly valuable and informative.
I was particularly interested in your insights on [specific topic]. Your perspective has given me a fresh perspective on [topic] and I am eager to explore it further.
I would be delighted if we could continue our conversation in the future. Please let me know if there are any upcoming events or opportunities where I could connect with you again.
Thank you again for your time and consideration.
Sincerely,
[Your name]
“`
### Seeking Additional Information
“`
Dear [Interviewer’s name],
I hope this email finds you well.
I am writing to follow up on our interview yesterday for the [job title] position. I enjoyed our conversation and was particularly impressed with [organization or team].
I have been doing some further research on [organization or team] and I would be grateful if you could provide me with any additional information regarding the following:
* [Question 1]
* [Question 2]
* [Question 3]
Any insights you can offer would be greatly appreciated.
Thank you again for your time and consideration.
Sincerely,
[Your name]
“`
### Requesting Next Steps
“`
Dear [Interviewer’s name],
Thank you for the opportunity to interview for the [job title] position yesterday. I was very impressed with the company and the role.
I would like to inquire about the next steps in the hiring process. Is there a timeline for when a decision will be made?
I am very enthusiastic about this opportunity and remain confident that my skills and experience would be a valuable asset to your team.
Thank you again for your time and consideration.
Sincerely,
[Your name]
“`
### Expressing Interest in Multiple Roles
“`
Dear [Interviewer’s name],
I hope this email finds you well.
I am writing to follow up on our interview yesterday for the [job title] position. I enjoyed our conversation and was very impressed with [company or team].
While I am still very interested in the [job title] role, I have also noticed several other open positions at [company] that I believe would be a good fit for my skills and experience.
Would you be willing to discuss these other opportunities with me? I would be happy to provide you with any additional information you may need.
Thank you again for your time and consideration.
Sincerely,
[Your name]
“`
### Sending Thank-You Notes with Questions
“`
Dear [Interviewer’s name],
Thank you once again for taking the time to interview me for the [job title] position yesterday. I enjoyed our conversation and was very impressed with [company or team].
I have been thinking about our discussion and I have a few additional questions that I would like to ask.
* [Question 1]
* [Question 2]
* [Question 3]
I would be grateful if you could provide me with some clarification on these matters.
Thank you again for your time and consideration.
Sincerely,
[Your name]
“`
### Checking In After a Long Interview Process
“`
Dear [Interviewer’s name],
I am writing to follow up on my interview for the [job title] position on [date]. I understand that the hiring process has been delayed, and I wanted to check in and see if there were any updates.
I am still very interested in the position and remain confident that my skills and experience would be a valuable asset to your team.
Please let me know if there is any additional information I can provide.
Thank you for your time and consideration.
Sincerely,
[Your name]
“`
### Expressing Disappointment
“`
Dear [Interviewer’s name],
Thank you for taking the time to interview me for the [job title] position on [date].
While I enjoyed our conversation and was very impressed with [company or team], I have decided to withdraw my application at this time.
I have accepted another position that is a better fit for my current career goals. However, I want to express my sincere gratitude for your time and consideration.
I wish you all the best in your search for a qualified candidate.
Sincerely,
[Your name]
“`
Follow-Up Email Tips After an Interview
* **Send within 24 hours:** Express your gratitude and enthusiasm while it’s fresh in the interviewer’s mind.
* **Use a clear subject line:** State your name and purpose, e.g., “Follow-Up Email from [Your Name] for [Position Name] Interview.”
* **Start with a strong opener:** Begin with a formal greeting, such as “Dear [Interviewer’s Name],” followed by a specific reference to the interview to show you were attentive, e.g., “Thank you for taking the time to interview me yesterday for the [position name] role.”
* **Express your continued interest in the role:** Reiterate your interest in the position and explain how your skills and experience align with the company’s needs. Mention any specific aspects of the interview that particularly resonated with you.
* **Highlight your relevant qualifications:** Provide additional details or examples that support your qualifications for the role. This is a great opportunity to showcase your enthusiasm and drive.
* **Thank the interviewer specifically:** Express your appreciation for their time and consideration. Personalize your message by thanking them for specific insights or information they shared during the interview.
* **Mention any questions or follow-ups:** If you have any additional questions or need to clarify anything from the interview, state them clearly and succinctly.
* **Restate your availability:** Remind the interviewer of your availability for further discussions or next steps.
* **Proofread carefully:** Ensure your email is error-free and conveys a professional tone.
* **Keep it brief:** Aim for brevity while effectively communicating your interest and qualifications.
* **Follow up again (if appropriate):** If you don’t hear back within a reasonable timeframe, consider sending a polite follow-up email to inquire about the status of your application.
FAQs on Follow-Up Emails After an Interview
When should I send a follow-up email after an interview?
Within 24-48 hours of the interview to thank the interviewer and reiterate your interest.
What should I include in my follow-up email?
Express gratitude, recap key points from the interview, highlight your qualifications, and reiterate your interest.
How long should my follow-up email be?
Keep it concise, around 3-4 paragraphs, and focus on the most relevant points.
Can I use email templates for follow-up emails?
Yes, you can use templates as a starting point, but customize them to reflect your specific interview experience.
What if I don’t hear back after my follow-up email?
Wait a few days and then follow up again briefly, inquiring about the status of your application.
Is it appropriate to call instead of sending an email?
In some cases, it may be appropriate to follow up with a phone call, especially if the interviewer indicated they would respond via phone.
What should I do if my follow-up email is not answered?
Don’t get discouraged. Consider reaching out again through LinkedIn or via a different email address if you haven’t heard back within a reasonable timeframe.
Thanks for Dropping By!
Hope that gave ya some good ammo for your post-interview game! Keep your chin up, even if things don’t always go your way. And don’t be a stranger – there’s always more helpful stuff comin’ up, so drop by again when ya need it!