Searching for follow up email after phone interview examples? Look no further! In this article, we’ll provide you with a comprehensive collection of templates that you can use to craft a compelling email that will leave a lasting impression on the hiring manager. From expressing your gratitude to reiterating your qualifications, these examples cover all the essential elements of a successful follow-up email. Feel free to edit and personalize the templates to fit your specific needs.
Crafting the Perfect Follow-Up Email After a Phone Interview
Hey there, job seekers!
After you’ve rocked that phone interview, it’s time to nail the follow-up email. This is your chance to leave a lasting impression and make sure you’re at the top of the hiring manager’s mind. Here’s the perfect structure to help you craft an email that gets noticed:
**1. Warm Greeting:**
Start with a friendly and professional greeting, like “Dear [Hiring Manager’s Name]” or “Hi [Hiring Manager’s Name].” If you can’t find their name, a simple “Hello” is perfectly fine.
**2. Thank You Note:**
Immediately express your gratitude for the opportunity to interview. Thank the hiring manager for their time and consideration. This shows you appreciate their attention and leaves a positive first impression.
**3. Highlight Your Key Points:**
Remind the hiring manager why you’re the perfect fit for the role. Briefly summarize your most relevant skills, experiences, and qualifications that you discussed during the interview. Keep it concise and focus on highlighting the areas where you excel.
**4. Reaffirm Your Interest:**
Clearly state that you’re still very interested in the position and the company. Express your enthusiasm for the role and mention how it aligns with your career goals.
**5. Ask Questions (Optional):**
If you have any specific questions that weren’t addressed during the interview, now’s the time to ask. Be polite and specific in your inquiries. This shows you’re engaged and keen to learn more.
**6. Call to Action:**
End the email with a clear call to action. Let the hiring manager know that you’re eager to move forward with the next steps. You could ask for an in-person interview, request a reference check, or express your availability for scheduling further discussions.
**7. Sign Off:**
Close the email with a professional sign-off, such as “Sincerely,” “Best regards,” or “Thank you again.” Include your full name below your sign-off.
Remember, the follow-up email is a crucial opportunity to show your interest and reiterate why you’re the ideal candidate for the job. By using this structure, you can craft a compelling email that will leave a lasting impression and increase your chances of landing the job!
Sample Thank-You and Follow-Up Emails
To Express Gratitude and Reiterate Qualifications
Dear [Hiring Manager Name],
I hope this email finds you well.
I’m writing to thank you again for taking the time to interview me for the [Position Name] position on [Date]. I thoroughly enjoyed our conversation and was impressed with the company’s mission and values.
As we discussed, I believe my skills and experience in [Skill 1], [Skill 2], and [Skill 3] would be a valuable asset to your team. I am particularly excited about the opportunity to contribute to [Company Goal].
I am confident that I can exceed your expectations in this role and am eager to learn more about the next steps in the hiring process. Thank you for your consideration.
Best regards,
[Your Name]
To Clarify Information
Hi [Hiring Manager Name],
I hope you had a productive week.
I’m writing to follow up on our phone interview for the [Position Name] position on [Date]. I wanted to clarify a few details that I believe would strengthen my application:
- [Clarification Point 1]
- [Clarification Point 2]
Additionally, I have attached my resume and portfolio for your further review. I am confident that my skills and experience make me an ideal candidate for this role.
Thank you again for your time and consideration. Please let me know if you have any questions.
Best,
[Your Name]
To Address Feedback
Dear [Hiring Manager Name],
I’m writing to follow up on our phone interview for the [Position Name] role on [Date]. I appreciate the feedback you provided regarding my application.
I understand your concerns about my lack of experience in [Specific Area]. I have since taken steps to address this by:
- [Action 1]
- [Action 2]
I am committed to expanding my skills and believe that I can quickly become proficient in this area. I am eager to demonstrate my abilities and contribute to the team’s success.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
To Inquire About Next Steps
[Hiring Manager Name],
I hope all is well.
I’m writing to follow up on our recent phone interview for the [Position Name] role. I was very impressed with the company and the position, and I’m excited about the possibility of joining your team.
Could you provide me with an update on the hiring process and an estimated timeline for the next steps?
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
To Send Additional Information
Good morning [Hiring Manager Name],
I hope you’re doing well.
I’m writing to follow up on our phone interview for the [Position Name] position on [Date].
After our conversation, I realized that I had omitted a few relevant examples of my work in [Specific Area]. I’ve attached these examples to this email for your review.
I believe that these additional materials further demonstrate my skills and qualifications for this role. Thank you for your time and consideration.
Kind regards,
[Your Name]
To Reiterate Interest
Dear [Hiring Manager Name],
I’m writing to reiterate my interest in the [Position Name] position at [Company Name]. I had the pleasure of interviewing with you over the phone on [Date], and I was very impressed with the company and the role.
I believe that my skills and experience would be a valuable asset to your team. As we discussed, I have expertise in [Skill 1], [Skill 2], and [Skill 3]. I am also a self-motivated and results-oriented individual with a strong work ethic.
I am eager to join your team and contribute to the company’s success. I am confident that I can exceed your expectations in this role.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
To Express Disappointment
Dear [Hiring Manager Name],
I am writing to express my disappointment at not being selected for the [Position Name] position at [Company Name].
I want to thank you for taking the time to interview me. I was very impressed with the company and the role, and I believe that I would have been a valuable asset to your team.
I understand that you had many qualified candidates to choose from, and I wish you and [Company Name] all the best in the future.
I would appreciate it if you could keep my resume and cover letter on file for any future openings that may be a better fit for my qualifications.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
Follow-up Email Tips After a Phone Interview
* **Thank the interviewer for their time.** This shows that you appreciate their time and consideration, and it also helps to keep your name fresh in their mind.
* **Reiterate your interest in the position.** This is a good opportunity to remind the interviewer why you’re interested in the job and why you think you’re the right person for it.
* **Highlight your skills and experience.** This is your chance to sell yourself and your abilities. Be sure to highlight the skills and experience that are most relevant to the position you’re applying for.
* **Ask questions.** This is a good way to show that you’re interested in the company and the position. It also gives you a chance to learn more about the company and the job.
* **Follow up.** If you don’t hear back from the interviewer within a week or two, it’s okay to follow up. Be polite and professional, and simply ask for an update on the status of your application.
* **Keep it brief.** Your follow-up email should be brief and to the point. Get straight to the point and don’t waste the interviewer’s time.
* **Be professional.** Your follow-up email should be professional and well-written. Avoid using slang or colloquialisms, and make sure your grammar and spelling are correct.
* **Proofread your email before sending it.** Make sure there are no errors in your email before you hit send. A well-written email will make a good impression on the interviewer.
## FAQs on Follow-Up Emails After Phone Interviews
### How long should I wait before sending a follow-up email?
A good rule of thumb is to send your email within 24-48 hours of the interview. This shows that you’re eager and enthusiastic, but not overly pushy.
### What should I include in my follow-up email?
Start by thanking the interviewer for their time and expressing your interest in the position. Briefly summarize your key points from the interview, and highlight any specific skills or experiences that you feel would make you a great fit for the role.
### How should I format my follow-up email?
Keep your email brief and to the point. Use a clear subject line, such as “Follow-Up: [Position Name] Interview.” Use formal language and proofread carefully before sending.
### Should I attach my resume to my follow-up email?
It’s generally not necessary to attach your resume again unless you’re specifically asked to do so. However, you can mention that you’ve attached any additional materials, such as a portfolio or writing sample.
### What should I do if I don’t hear back?
If you don’t receive a response within a week, you can follow up with a polite email or phone call. Keep it brief and professional, and simply inquire about the status of your application.
### How can I make my follow-up email stand out?
Personalize your email by addressing the interviewer by name and referring to specific aspects of the interview. Show that you’ve taken the time to consider the position and the company, and tailor your message accordingly.
### When should I stop sending follow-up emails?
If you don’t hear back after two or three attempts, it’s best to move on. It’s important to respect the interviewer’s time and not be perceived as overly persistent.
Thanks for Reading!
Well, folks, that’s a wrap. I hope you found these follow-up email examples helpful. Remember, a little extra effort can go a long way in landing that dream job.
I’ll be back again soon with more tips and tricks to help you ace your job search. In the meantime, feel free to browse our other articles. You never know when you might stumble upon that perfect piece of advice that takes your career to the next level.