After a job interview, it’s crucial to send a follow-up email to reiterate your interest, thank the interviewer, and leave a lasting impression. With our list of examples of follow up emails for job interviews, you can find the perfect template to personalize and send after your meeting. These examples are designed to be easily tailored to your specific interview experience, so you can convey your enthusiasm and professionalism with confidence.
## Following Up After a Job Interview: Email Structure
After a job interview, following up with a professional email is a standard part of the application process. But even if you’re not used to writing follow-up emails, don’t worry! Following a simple structure can help you write a great message that will leave a positive impression on the hiring manager.
**1. Start with a strong subject line.**
Your subject line is the first thing the hiring manager will see, so make it count! Keep it short and to the point, while giving a clear indication of what your email is about. For example, “Thank you for the interview for the [Job Title] position at [Company Name].”
**2. Begin your email with a formal greeting.**
Start your email with a formal greeting, such as “Dear [Hiring Manager Name],” or “To Whom It May Concern,” if you don’t know the hiring manager’s name.
**3. Express your gratitude.**
Take the time to thank the hiring manager for their time and consideration during the interview. This shows that you’re appreciative of their time and that you were genuinely interested in the position.
**4. Reiterate your interest in the position.**
In the next paragraph, briefly reiterate your interest in the position. You can also mention something specific that you enjoyed about the interview or the company. This shows that you were engaged during the interview and that you’re still excited about the opportunity.
**5. Highlight your skills and qualifications.**
If there was something specific that you didn’t get a chance to discuss during the interview, you can use your follow-up email to highlight that skill or qualification. This is your chance to remind the hiring manager of your strengths and why you’re the best person for the job.
**6. Ask a question.**
If there was something specific that you didn’t get a chance to ask during the interview, you can ask the hiring manager a question in your follow-up email. This shows that you’re still engaged in the process and that you’re eager to learn more about the company and the position.
**7. End with a closing statement.**
End your email with a closing statement, such as “I look forward to hearing from you soon regarding the next steps in the hiring process.” This shows that you’re interested in continuing the conversation and that you’re still hopeful for the position.
**8. Sign your email professionally.**
Sign your email with your full name, job title (if applicable), and contact information. This makes it easy for the hiring manager to get in touch with you if they have any questions or need additional information.
Follow-Up Email Examples for Job Interviews
Thank You and Inquiry
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to thank you for taking the time to interview me for the [Position Name] position on [Date]. I greatly enjoyed our conversation and learned a lot about the role and the company.
I am particularly interested in the [Specific Aspect of the Role] and I believe that my skills and experience in [Relevant Skills] would be a valuable asset to your team.
I am eager to learn more about the next steps in the hiring process. Please let me know if there is anything else I can provide or if you have any additional questions.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
Follow-Up on Pending Questions
Dear [Hiring Manager Name],
I trust this email finds you in good spirits.
I am writing to follow up on a few questions that came to mind after our interview for the [Position Name] position on [Date].
Specifically, I would like to ask about [Specific Question 1] and [Specific Question 2]. I believe that clarifying these matters will help me better understand the role and the company’s goals.
I appreciate your willingness to answer these questions. Please let me know when you might be available for a brief phone call or email exchange.
Thank you again for your time and consideration.
Best regards,
[Your Name]
Reaffirmation of Interest
Dear [Hiring Manager Name],
I hope you have had a productive week.
I am writing to reiterate my interest in the [Position Name] position at your esteemed organization.
Since our interview on [Date], I have been reflecting on the conversation we had and I remain convinced that my qualifications are an excellent match for the role. I am particularly confident in my ability to [Highlight Relevant Skills].
I am eager to contribute my skills and expertise to the success of your team. I am available for further discussions or interviews at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Request for Feedback
Dear [Hiring Manager Name],
I hope you are well.
I am writing to respectfully request feedback on my interview for the [Position Name] position on [Date].
I believe that I presented myself well and demonstrated my qualifications for the role. However, I would appreciate any constructive criticism that would help me improve my interviewing skills in the future.
I am committed to personal and professional growth, and I believe that your feedback would be invaluable.
Thank you for your time and consideration.
Best regards,
[Your Name]
Follow-Up on Next Steps
Dear [Hiring Manager Name],
I am writing to follow up on our interview for the [Position Name] position on [Date].
I was informed that you would be in touch with me by [Date]. However, I have not yet received any updates.
I am eager to know the status of my application and would appreciate any information you could provide.
Please let me know if there is anything else I need to do or if you have any further questions.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Expressing Gratitude and Accepting Offer
Dear [Hiring Manager Name],
I am delighted to receive your offer for the [Position Name] position at [Company Name]. I am honored to accept this opportunity.
I was particularly impressed with the company’s mission and values, and I believe that my skills and experience will be a valuable asset to your team.
I am eager to start contributing to the success of [Company Name] and I am confident that I can make a significant impact.
Thank you again for this incredible opportunity. I look forward to working closely with you and the team.
Sincerely,
[Your Name]
Declining Offer and Expressing Appreciation
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to express my sincere gratitude for offering me the [Position Name] position at [Company Name]. I was very impressed with the company and the role, and I appreciate the time and consideration you gave my application.
After careful deliberation, I have decided to decline your offer. While I believe that my skills and experience would be a good fit for the role, I have accepted another offer that better aligns with my current career goals.
I want to thank you for the opportunity to interview for the position. I was very impressed with the team and the company as a whole.
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Name]
Tips for Effective Follow-Up Emails After a Job Interview
* **Send a prompt thank-you note:** Express your appreciation for the interviewer’s time and the opportunity to interview for the position. Keep it brief and concise, and focus on specific aspects of the conversation that impressed you.
* **Reiterate your interest:** Clearly restate your enthusiasm for the role and why you believe you’re the right fit. Reiterate your key skills and experiences that align with the company’s needs.
* **Inquire about next steps:** Politely ask for an update on the hiring process and any additional information or materials you may need to provide.
* **Offer additional information:** Highlight any relevant accomplishments or experiences that you may have forgotten to mention during the interview. This could strengthen your candidacy.
* **Be persistent but not pushy:** Follow up regularly (every 1-2 weeks) if you don’t hear back. Keep your messages professional and respectful, and avoid being overly insistent.
* **Be specific and avoid generic templates:** Tailor each email to the specific position and company you’re applying for. Avoid using generic templates that lack personalization.
* **Proofread carefully:** Check your emails thoroughly for any errors in grammar, spelling, or punctuation. A well-written email reflects your attention to detail and professionalism.
FAQs on Follow-Up Emails for Job Interviews
How should I address the hiring manager in the subject line?
Keep it concise and professional, e.g., “Follow-Up: Interview for [Position Name]”.
What should I include in the first paragraph?
Express gratitude for the opportunity to interview and briefly recap your key qualifications, ensuring to highlight how they align with the role.
How can I inquire about the next steps in the process?
Politely ask for an update on the hiring timeline and indicate your continued interest in the position.
What should I do if I haven’t received a response within a few days?
Send a brief follow-up email expressing your enthusiasm for the role and reiterating your qualifications. Keep the tone positive and respectful.
How long should the email be?
Conciseness is key. Aim for a concise and impactful email of around 3-4 paragraphs.
Should I use any attachments?
Only include attachments if specifically requested in the interview. Otherwise, keep the email text-based for better readability.
What tone should I use?
Maintain a professional, yet friendly and enthusiastic tone. Avoid being overly formal or informal.
Thanks for Reading!
Well, there you have it, folks! Whether you’re a seasoned job seeker or a newbie, having a few follow-up email templates in your back pocket can make a big difference. So, next time you send an email after an interview, give these examples a shot. Oh, and don’t forget to let us know how it goes! We’ll be here, eagerly waiting to hear all about your job-landing adventures. Until next time, keep your resumes polished and your follow-up emails strong!