After a phone interview, sending a timely follow-up email is crucial to leave a lasting positive impression and demonstrate your continued interest in the position. This article provides you with a collection of carefully crafted phone interview follow-up email examples that you can personalize to match your situation. Feel free to browse through these examples, edit them as you see fit, and make them work for you in your job search journey.
Mastering the Art of Phone Interview Follow-Up Emails
Nailed the phone interview? Awesome! Now it’s time to seal the deal with a compelling follow-up email. Here’s a structure that will help you make a lasting impression:
1. Express Enthusiasm: Kick off your email by expressing your excitement again about the opportunity. This shows the interviewer you were genuinely interested in the role.
2. Reiterate Key Points: Briefly summarize the main points you discussed during the interview, highlighting your qualifications and why you’re a great fit. This serves as a quick reminder.
3. Address Concerns: If the interviewer raised any concerns or had questions you couldn’t fully answer during the call, address them here. Provide additional information or clarify your response.
4. Reinforce Your Skills: Emphasize specific skills or experiences that the interviewer mentioned as being crucial for the role. Explain how you excel in these areas.
5. Thank and Inquire: Express your gratitude for the interviewer’s time and consideration. Politely inquire about the next steps in the process and when you can expect to hear back.
Keep it Concise: While you want to provide all the necessary information, keep your email to the point. Aim for 2-3 paragraphs max, using clear and concise language.
7 Sample Phone Interview Follow-Up Emails
Thank You for Your Time
Dear [Interviewer’s Name],
Thank you again for taking the time to interview me for the [Position Name] position yesterday. I enjoyed our conversation and learned a great deal about the role and the company.
I am particularly impressed by [Company Name]’s [Highlight a specific aspect of the company that you found impressive]. I believe that my skills and experience in [Your relevant skills] would make me a valuable asset to your team.
I am eager to learn more about the next steps in the hiring process and am available for further conversations at your convenience.
Best regards,
[Your Name]
Request for Additional Details
Dear [Interviewer’s Name],
I hope this email finds you well.
Thank you for taking the time to interview me for the [Position Name] position yesterday. I am writing to follow up on our conversation and request some additional details.
During the interview, you mentioned [Specific topic discussed]. I would appreciate it if you could provide me with more information about [Specific details you need].
This information would help me to better understand the role and the company. I am confident that I have the skills and experience to excel in this position.
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
Reiterate Interest and Highlight Skills
Dear [Interviewer’s Name],
Thank you once again for your time and the opportunity to interview for the [Position Name] position yesterday.
I was particularly impressed by [Specific aspect of the company or role that you found appealing] and believe that my skills in [Your relevant skills] would be a great fit for this position.
One specific example of my relevant experience is [Briefly describe a relevant experience]. I am confident that I can apply my abilities to contribute effectively to your team.
I am eager to hear from you regarding the next steps in the hiring process. I am available for further conversations or demonstrations as needed.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Follow-Up on Next Steps
Dear [Interviewer’s Name],
I hope you are doing well.
I am writing to follow up on our phone interview for the [Position Name] position yesterday. I am eager to know the next steps in the hiring process.
During the interview, you mentioned that you would be in touch by [Date]. I kindly request an update on the status of my application.
I am confident that I have the skills and experience to excel in this role and am excited about the opportunity to contribute to your team.
Thank you for your time and consideration.
Best regards,
[Your Name]
Express Gratitude and Send Additional Materials
Dear [Interviewer’s Name],
Thank you again for the opportunity to interview for the [Position Name] position yesterday. I enjoyed our conversation and learned a great deal about the role.
I am particularly interested in the [Specific aspect of the role or company that you found appealing]. To further demonstrate my qualifications, I have attached a portfolio of my recent work for your review.
In addition, I would be happy to provide any additional information or references that you may require. I am confident that I have the skills and experience to be a valuable asset to your team.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Thank You for Recommendation
Dear [Interviewer’s Name],
Thank you for taking the time to interview me for the [Position Name] position yesterday. I appreciate your positive feedback and the suggestion that you would recommend me to [Specific individual].
I am confident that I have the skills and experience to excel in this role. I am eager to learn more about the next steps in the hiring process.
Please let me know if there is anything else you need from me. I would be happy to connect with [Specific individual] at your convenience.
Thank you for your support and consideration.
Best regards,
[Your Name]
Follow-Up on Unanswered Question
Dear [Interviewer’s Name],
Thank you once again for your time and the opportunity to interview for the [Position Name] position yesterday.
During the interview, I forgot to ask about [Specific question you had]. Could you please provide me with more information on this matter?
I am eager to gain a better understanding of the role and the company. I believe that I have the skills and experience to be a successful addition to your team.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Tips for Effective Phone Interview Follow-Up Emails
* Send it promptly: Aim to send your email within 24 hours of the interview while the conversation is still fresh in the interviewer’s mind.
* Thank them for their time: Express your gratitude for the opportunity to interview and highlight your appreciation for their time.
* Reiterate your key skills and experience: Briefly summarize your most relevant qualifications and how they align with the job requirements.
* Address any concerns or questions: If there were any points during the interview that you felt you didn’t fully address, use this opportunity to clarify or provide additional information.
* Follow up on any actions: If the interviewer mentioned any specific next steps or actions required from you, be sure to mention that you’ve completed them.
* Be polite and professional: Use a formal tone and proofread your email carefully for any errors before sending it.
* Keep it brief: Aim for a concise and straightforward email that is easy to read and understand.
* Include a call-to-action: If appropriate, suggest a time for a follow-up call or meeting to discuss the next steps in the hiring process.
* Proofread carefully: Make sure your email is free of any grammatical or spelling errors before sending it.
Example Follow-Up Emails:
Dear [Interviewer Name],
Thank you so much for taking the time to interview me for the [Position Name] position yesterday. I was very impressed with [Company Name] and the team I met.
I’m particularly confident in my ability to [Highlight a key skill relevant to the job] based on my experience at [Previous Company Name], where I [Describe a specific accomplishment].
I would like to address the concern you mentioned regarding [Concern Raised]. I believe that my [Relevant Skill or Experience] would effectively mitigate this potential issue.
I’ve already completed the [Action Requested] as requested. I’m eager to follow up with you next week to discuss the next steps in the hiring process.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
**Example 2:**
Dear [Interviewer Name],
Thank you for the opportunity to interview for the [Position Name] position. I enjoyed our conversation and was particularly interested in the [Specific Aspect of the Job] you discussed.
I believe my skills in [Relevant Skill] and experience in [Relevant Industry] would make me a strong asset to your team. For instance, at [Previous Company Name], I was responsible for [Describe a specific accomplishment].
I would appreciate the chance to further discuss my qualifications and how I can contribute to [Company Name]. I’m available for a follow-up call or meeting next week.
Thank you for your time and consideration.
Best regards,
[Your Name]
FAQs on Phone Interview Follow-Up Email Examples
How to thank the interviewer?
Express gratitude for their time and consideration. Mention specific aspects of the interview that you appreciated.
When should I send a follow-up email?
Within 24 hours of the interview, while the conversation is still fresh in the interviewer’s mind.
What should the subject line of the email be?
Keep it concise and professional, such as “Thank you for the interview: [Position name].”
What should I include in the email body?
Reiterate your interest in the position, address any questions or concerns raised during the interview, and highlight your qualifications.
How long should the email be?
Aim for a concise and specific email, around 2-3 paragraphs or less than 200 words.
Can I include a call to action?
Yes, you can politely request feedback on your application or inquire about the next steps in the process.
Should I follow up multiple times?
It is generally considered acceptable to send one follow-up email after a week if you have not received a response.
Cheers for Now!
Thanks for taking the time to check out these phone interview follow-up email examples. I hope you found them helpful. If you’re still feeling a little nervous, don’t worry, it’s totally normal. Just remember to be yourself and prepare a bit before the call. You got this! In the meantime, feel free to stick around and check out more awesome content on our site. We’ll be here when you need us!