Are you in need of a well-crafted out-of-office sick email message? Look no further! In this article, you’ll find a collection of out of office sick email message examples that you can use as inspiration. Feel free to edit and adapt these examples to fit your specific needs.
Crafting the Perfect Out-of-Office Sick Email
When you’re feeling under the weather, the last thing you want to do is deal with work emails. That’s where an out-of-office sick email comes in handy. But what’s the best way to craft one? Here’s a quick guide to help you get started:
1. Keep it brief and to the point. No one wants to read a lengthy email from someone who’s sick. Get the most important information out there: that you’re out sick and when you’ll be back.
2. Include details on how to reach you, if necessary. If you’re only out for a day or two, you may not need to provide this information. But if you’re going to be out for longer, let people know how they can reach you if they need to.
3. Set clear expectations and boundaries. Let people know that you’re not going to be able to respond to emails or phone calls right away. This will help manage expectations and prevent people from getting frustrated if they don’t hear back from you right away.
4. Be positive and apologetic. Even though you’re sick, it’s important to be polite and respectful in your email. Let people know that you apologize for any inconvenience your absence may cause.
Out of Office Sick Email Message Examples
Migraine and Sensitivity to Light
Hi there,
Thank you for your email. I am currently out of the office experiencing a severe migraine and sensitivity to light. I am following doctor’s orders to rest and avoid screens.
I will not be able to respond to emails or phone calls at this time. Urgent inquiries can be directed to my colleague, [Colleague’s Name], at [Colleague’s Email Address].
I apologize for any inconvenience this may cause and appreciate your understanding. I will respond to your email as soon as possible upon my return.
Thank you,
[Your Name]
Strep Throat
Greetings,
I am writing to inform you that I am currently out of the office due to strep throat. I have been experiencing severe sore throat, fever, and fatigue.
I am under doctor’s care and am taking medication. I am resting and avoiding contact with others to prevent the spread of infection.
I will be unable to respond to emails or phone calls during this time. If you have an urgent matter, please contact my supervisor, [Supervisor’s Name], at [Supervisor’s Email Address].
I apologize for any inconvenience and appreciate your understanding. I will notify you when I expect to return to the office.
Thank you,
[Your Name]
Food Poisoning
Subject: Out of Office: Food Poisoning
Dear colleagues,
Regrettably, I am writing to inform you that I am experiencing severe food poisoning and will be out of the office until further notice.
Symptoms include nausea, vomiting, diarrhea, and abdominal pain. I am following doctor’s orders to stay hydrated and rest.
I will be unable to respond to emails or phone calls during this time. Urgent inquiries can be directed to [Colleague’s Name] at [Colleague’s Email Address].
I am working remotely but will not have access to emails or phone calls. I apologize for any inconvenience this may cause and will provide an update on my return date as soon as possible.
Thank you for your understanding.
Sincerely,
[Your Name]
Appendicitis
Subject: Out of Office: Unexpected Appendicitis
Dear team,
I am writing to inform you that I have been unexpectedly hospitalized with appendicitis.
I underwent surgery yesterday and am now recovering comfortably. I expect to remain in the hospital for the next few days.
I am unable to respond to emails or phone calls at this time. For urgent matters, please contact [Colleague’s Name] at [Colleague’s Email Address].
I will keep you updated on my recovery and provide an estimated return date as soon as possible. In the meantime, I appreciate your support and understanding.
Best regards,
[Your Name]
Flu
Subject: Out of Office: Down with the Flu
Hi everyone,
I am writing to inform you that I am currently out of the office due to the flu. I have been experiencing fever, chills, muscle aches, and fatigue.
I am taking medication and resting at home to avoid spreading the infection.
I will be unable to respond to emails or phone calls during this time. If you have an urgent matter, please contact my manager, [Manager’s Name], at [Manager’s Email Address].
I apologize for any inconvenience and appreciate your understanding. I expect to return to the office on [Expected return date].
Stay healthy!
[Your Name]
COVID-19
Subject: Out of Office: Positive for COVID-19
Hello team,
I regret to inform you that I have tested positive for COVID-19. I am following doctor’s orders to isolate and quarantine.
I have been experiencing mild symptoms, including a fever, cough, and fatigue. I am resting at home and taking all necessary precautions.
I will be unable to respond to emails or phone calls during this time. If you have an urgent matter, please contact [Colleague’s Name] at [Colleague’s Email Address].
I will keep you updated on my condition and provide an expected return date as soon as possible. In the meantime, please take care of yourselves.
Thank you for your understanding.
Best regards,
[Your Name]
Mental Health Break
Subject: Out of Office: Taking a Break for Mental Health
Dear colleagues,
I am writing to inform you that I will be taking a break from work for the next [Number of days] due to mental health reasons.
I have been experiencing symptoms of anxiety and depression. I have decided to prioritize my well-being and take time for rest and self-care.
I will not be able to respond to emails or phone calls during this time. For urgent matters, please contact my supervisor, [Supervisor’s Name], at [Supervisor’s Email Address].
I appreciate your support and understanding. I am committed to returning to work refreshed and ready to contribute.
Thank you,
[Your Name]
Out-of-Office Sick Email Message Tips
Crafting an out-of-office sick email message that effectively communicates your absence while maintaining a professional tone can be tricky. Here are some related tips to help you nail it:
* **Be clear and concise:** State that you’re out sick and will be back on a specific date (if possible). Avoid vague language or unnecessary details about your illness.
* **Use polite language:** Express gratitude for the sender’s email and apologize for any inconvenience. Thank them for their understanding.
* **Provide contact information:** If someone urgently needs to reach you, include a way to do so. This could be a phone number, email, or the name of a colleague who can assist them.
* **Set appropriate expectations:** Manage expectations by indicating that you may not be able to respond promptly to emails. Let the sender know that you’ll return to their messages as soon as possible.
* **Keep it professional:** While you’re not formally working, your out-of-office message should still reflect your professional demeanor. Avoid using slang or informal abbreviations.
* **Consider using a template:** If you frequently send out-of-office sick messages, consider creating a template that you can easily customize each time.
* **Respond promptly to urgent inquiries:** If you’re able to, try to respond to urgent inquiries even if you’re not fully back at work. This shows that you’re committed to your responsibilities.
* **Proofread your message:** Before hitting send, carefully review your email for any errors in grammar, spelling, or formatting.
FAQs Regarding Out of Office Sick Email Message Examples
What essential elements should be included in an out-of-office sick email message?
It should clearly state your absence due to illness, provide an estimated return date, and express your appreciation for understanding.
Is it appropriate to include specific details about your illness?
No, it’s best to keep the reason for your absence general and focused on recovering your health.
How can I make it easy for recipients to contact another person for urgent matters?
Provide clear instructions on how to reach a colleague or supervisor who can assist while you’re away.
Is it necessary to provide an automatic reply for every email received during my absence?
It’s generally not necessary unless you anticipate receiving a high volume of emails.
What is an effective tone for an out-of-office sick email message?
Keep the tone professional and informative while conveying a sense of empathy and understanding.
Can I use a template for my out-of-office sick email message?
Yes, using a template can save time and ensure consistency, but be sure to personalize it.
What is the recommended subject line for an out-of-office sick email message?
Use a clear and concise subject line that indicates your absence due to illness, such as “Out of Office – Sick.”
Thanks for Reading!
I hope these examples have given you some inspiration for crafting effective out-of-office sick email messages. Remember to keep it casual, informative, and respectful. And if you need a little more help, be sure to visit again later. We’ve got plenty of other tips and tricks to help you stay on top of your email while you’re feeling sick.