If you’re feeling under the weather and need to take some time off from work, it’s important to let your colleagues and clients know that you’re out sick. A well-crafted out of office sick email can help you do just that. In this article, we’ll provide you with some out of office sick email examples that you can use as inspiration. Feel free to edit these examples to fit your own needs.
Crafting an Effective Out-of-Office Sick Email
When you’re out sick, the last thing you want to worry about is crafting the perfect out-of-office email. But a well-written notice can help put colleagues and clients at ease, and make sure that everything runs smoothly in your absence.
Here are a few tips for writing a great out-of-office sick email:
* **Keep it brief and to the point.** Nobody wants to read a long, rambling email when they’re trying to get work done. Get straight to the point and let people know that you’re out sick.
* **Include the dates you’ll be out.** This will help people plan around your absence and know when to expect you back.
* **Provide a way for people to contact you.** If you’re not going to be completely unreachable, let people know how they can get in touch with you if they need something urgent.
* **Be professional.** Even though you’re sick, you still want to maintain a professional tone in your email. Avoid using slang or overly casual language.
* **Proofread your email before you send it.** Make sure that there are no errors in your grammar or spelling.
Here’s an example of a well-written out-of-office sick email:
Subject: Out of office – sick
Hi there,
I’m writing to let you know that I’ll be out of the office sick from [start date] to [end date]. I’m sorry for any inconvenience this may cause.
I’m not feeling well enough to work, but I’ll be checking email periodically. If you have any urgent questions, please contact my colleague, [colleague’s name], at [colleague’s email address].
Thank you for your understanding.
Best regards,
[Your name]
Out Of Office (Sick) Email Templates
Hey there, I’m under the weather
Hi there,
I’m writing to let you know that I’m feeling under the weather and will be out of the office for the next few days.
I’ll be monitoring my email intermittently and will respond as soon as I can.
In the meantime, feel free to reach out to backup@example.com or call 123-456-7890 for urgent matters.
Thanks for your understanding.
Sincerely,
Your name
Not feeling my best
Hi team,
Unfortunately, I’m not feeling my best and have decided to take a sick day today.
I’m experiencing some symptoms that I believe may be contagious, so I’m staying home to avoid spreading anything.
I’ll be checking my email periodically and will respond to urgent matters as soon as possible.
In the meantime, please direct any questions or requests to backup@example.com.
Thank you for your understanding and support.
Best regards,
Your name
Knocked down by the flu
Hi everyone,
I’m reaching out to let you know that I’ve come down with the flu and will be out of the office for the next few days.
I’m feeling pretty lousy, so I’m going to focus on resting and getting better.
I’ll be checking my email sporadically, but I won’t be able to respond to messages right away.
For urgent matters, please contact backup@example.com.
Thanks for your understanding.
Sincerely,
Your name
Sick with food poisoning
Hi there,
I’m writing to let you know that I’m out of the office today due to food poisoning.
I’m experiencing severe nausea, vomiting, and diarrhea and am not able to work.
I’ll be monitoring my email and will respond as soon as I’m feeling better.
In the meantime, please direct any questions or requests to backup@example.com.
Thank you for your understanding.
Best regards,
Your name
Feeling dizzy and nauseous
Hi team,
I’m writing to let you know that I’m not feeling well and will be working from home today.
I’m experiencing dizziness and nausea and am not able to focus on my work.
I’ll be checking my email and will respond to messages as soon as I’m feeling better.
In the meantime, please direct any urgent questions or requests to backup@example.com.
Thank you for your understanding.
Best regards,
Your name
Experiencing severe headache
Hi everyone,
I’m writing to let you know that I will be out of the office for the rest of the day due to a severe headache.
I’ve taken some medication, but it’s not helping much.
I’ll be checking my email periodically, but I may not be able to respond right away.
For urgent matters, please contact backup@example.com.
Thank you for your understanding.
Best regards,
Your name
Not feeling well, but will check in
Hi there,
I’m not feeling well today and have decided to take a sick day.
I’m not sure what’s wrong, but I’m experiencing some cold-like symptoms.
I’ll be checking my email throughout the day and will respond to urgent messages as soon as possible.
In the meantime, please reach out to backup@example.com for assistance with any pressing matters.
Thank you for your understanding.
Best regards,
Your name
Tips for Effective Out-of-Office Sick Email Examples
When you’re feeling under the weather, the last thing you want to do is respond to emails. But if you don’t set up an out-of-office message, you could end up with a pile of unanswered messages waiting for you when you return.
That’s why it’s important to create a professional and informative out-of-office sick email that will let people know you’re not available and when you expect to be back.
Here are some tips for writing a great out-of-office sick email:
- Be clear and concise. Let people know you’re out sick and when you expect to be back. Avoid using vague language or jargon.
- Be professional. Even though you’re sick, it’s important to maintain a professional tone in your email.
- Provide contact information. If you’re able to check email or respond to messages, provide a way for people to contact you. This could be a phone number, email address, or social media handle.
- Set realistic expectations. Don’t promise to respond to emails immediately if you’re not sure you’ll be able to. It’s better to underpromise and overdeliver.
- Proofread your email. Before you hit send, proofread your email for any errors.
Here are some out-of-office sick email examples that you can use as inspiration:
Hi there,
I’m writing to let you know that I’m out of the office sick. I’m not feeling well, and I’m not sure when I’ll be back.
I’ll be checking my email periodically, but I may not be able to respond to all messages right away.
In the meantime, please feel free to contact my colleague, [Colleague’s Name], at [Colleague’s Email Address].
Thanks for your understanding.
Sincerely,
[Your Name]
Hi everyone,
I’m writing to let you know that I’m out of the office sick. I’m currently experiencing [Symptoms], and I’m not sure when I’ll be back.
I’m hoping to be back in the office by [Date], but I’ll keep you updated if that changes.
In the meantime, please feel free to contact my colleague, [Colleague’s Name], at [Colleague’s Email Address].
Thank you for your understanding.
Sincerely,
[Your Name]
By following these tips and using these examples, you can create an out-of-office sick email that will keep your colleagues informed and let you focus on getting better.
FAQs on Out of Office Sick Email Examples
What are the key components of an out of office sick email?
An effective out of office sick email should include:
- Confirmation of your absence due to illness
- Duration of your absence (if known)
- Instructions for urgent matters
- Alternative contact information (if applicable)
- Expression of gratitude for understanding
When should I send an out of office sick email?
Send an out of office sick email as soon as you know you will be unable to respond to emails promptly due to illness.
How can I make my out of office sick email sound professional?
Use formal language, keep it concise, and avoid personal details or excessive apologies.
Is it necessary to specify the reason for my illness?
No, it is not necessary to disclose specific medical details. Simply state that you are “indisposed” or “under the weather.”
What should I do if I don’t know when I will return?
If you are unsure of your return date, indicate that you will update the message when you have more information.
How can I handle urgent matters in my absence?
Provide clear instructions for how urgent matters should be handled, such as contacting a colleague or leaving a voicemail message with a specific phone number.
Is it okay to use a pre-written out of office sick email template?
Yes, pre-written templates can be useful as a starting point, but remember to personalize the email with specific details and instructions.
Take Care and Stay Well
Thanks for taking the time to check out my sick leave email samples. I hope they come in handy the next time you’re feeling under the weather and need to let people know you’ll be out of office. Remember, it’s important to prioritize your health and take the time you need to recover. I wish you a speedy recovery and hope to see you back in the inbox soon!