leasing agent follow up email examples

In the competitive world of leasing, following up with potential clients is crucial. Crafting well-written follow-up emails can significantly boost your chances of closing deals. This article provides you with a comprehensive collection of leasing agent follow-up email examples that you can personalize and use. Whether you’re a seasoned leasing agent or just starting out, these examples are designed to help you leave a lasting impression and nurture relationships with prospective tenants.

Structure for a Great Leasing Agent Follow-Up Email

When you’re a leasing agent, follow-up emails are crucial for staying top-of-mind with potential tenants. But what’s the best structure for a follow-up email that gets results? Here’s a simple and effective formula:

**Subject:** Catchy and personalized (e.g., “Your Dream Apartment Awaits: Next Steps”)


**1. Warm and friendly greeting:** Start with a friendly greeting to make a personal connection. (e.g., “Hi [Name],”)

**2. Reminder and thank you:** Briefly remind the recipient why you’re following up and express your gratitude for their interest. (e.g., “I wanted to follow up on our recent conversation about the apartment at [address]. I appreciate you taking the time to chat with me!”)

**3. Next steps and value:** Clearly outline the next steps in the process and provide any relevant information or materials. (e.g., “I’ve attached a floor plan and application form for your convenience.”)

**4. Call to action:** Encourage the recipient to take the next step, whether it’s scheduling a viewing or submitting an application. (e.g., “I’d be happy to schedule a showing at your convenience. Just let me know a few time slots that work for you.”)

**5. Closing:** End with a friendly note and express your excitement to help them find their perfect home. (e.g., “I look forward to hearing from you soon. Best wishes in your search!”)

Leasing Agent Follow Up Email Examples

Follow-Up Email Tips for Leasing Agents

  • Personalize your emails: Address recipients by name and reference specific details from previous conversations. Personalization shows that you’ve taken the time to learn about their needs and interests.
  • Follow up promptly: Send your follow-up email within 24-48 hours of your initial contact. Waiting too long can make it seem like you’re not interested or invested in their inquiry.
  • Be concise and clear: Keep your emails short and to the point. Focus on providing valuable information and next steps, such as scheduling a showing or requesting additional information.
  • Use a professional tone: While you want to sound friendly and approachable, it’s important to maintain a professional tone in your emails. Use complete sentences, avoid slang or jargon, and proofread your emails carefully.
  • Offer additional value: Include helpful resources or additional information that could be of interest to the recipient. This shows that you’re invested in their success and that you’re a knowledgeable resource.
  • Use a strong call-to-action: End your emails with a clear call-to-action, such as scheduling a showing, requesting a lease application, or providing additional information. Make it easy for recipients to take the next step.
  • Follow up multiple times: Don’t be discouraged if you don’t receive a response right away. Follow up multiple times at regular intervals, such as once a week or every few days. Persistence can pay off and show that you’re genuinely interested in helping.
  • ## FAQs: Leasing Agent Follow-Up Email Examples

    ### Q: When should I send a follow-up email after showing a property?

    A: Send a follow-up email within 24-48 hours after showing the property to thank the prospects for their time, re-emphasize key features, and address any questions they may have.

    ### Q: What should I include in a follow-up email after a phone inquiry?

    A: Include the details of the property they inquired about, highlight its amenities and neighborhood, and offer to schedule a viewing or provide additional information.

    ### Q: How do I write a persuasive follow-up email after a pending application?

    A: Express gratitude for the applicant’s interest, summarize their qualifications, and highlight why they are a suitable tenant. Confirm the next steps and provide a clear timeline for the approval process.

    ### Q: How do I handle follow-up emails from prospects with objections?

    A: Address the objections directly and provide clear and concise answers. Offer additional information or schedule a second viewing to overcome any concerns.

    ### Q: What is the best way to follow up with prospects who didn’t respond to my initial email?

    A: Send a brief and personalized follow-up email 3-5 days after your initial contact. Offer to provide additional information or schedule a viewing.

    ### Q: How often should I send follow-up emails?

    A: Send a maximum of 2-3 follow-up emails over a period of 2-3 weeks. Avoid sending too many emails that could become overwhelming for prospects.

    ### Q: What should I do if I don’t receive a response after multiple follow-ups?

    A: Respect the prospects’ time and consider reaching out via phone or text to express your interest in their application or inquiry.

    Thanks for Reading!

    Thanks for reading! I hope you found these email examples helpful. If you have any other questions, please don’t hesitate to contact me. I’m always happy to help. Be sure to check back later for more leasing agent tips and tricks.