job rejection email examples

Receiving a job rejection email can be disheartening, but it’s important to remember that it’s a common part of the job search process. If you’re facing job rejection, don’t despair! With the right approach, you can turn a rejection email into an opportunity for learning and growth. In this article, we’ll provide you with several job rejection email examples that you can use as templates. These examples are designed to help you respond to rejection emails in a professional and positive manner. You can edit them as needed to fit your specific situation.

Tips for Crafting a Stellar Job Rejection Email

Sending out job rejection emails is a task that often comes with a touch of awkwardness, but it’s a necessary part of the hiring process. The way you handle these emails can leave a lasting impression on candidates, so it’s important to approach them with empathy and professionalism. Here’s a step-by-step guide to help you structure your job rejection emails effectively:

1. Start with a Personal Greeting

Begin your email by addressing the candidate by name. This shows that you’re taking the time to personalize your message and acknowledge their application.

2. Express Appreciation for Their Interest

Thank the candidate for taking the time to apply for the position. Even though they weren’t selected, it’s important to acknowledge their interest in your company.

3. State the Decision Clearly and Politely

Inform the candidate that they have not been selected for the position. Be direct but polite, and avoid using vague or impersonal language. For example, you could say: “We have decided to move forward with other candidates whose qualifications and experience more closely align with the requirements of the role.”

4. Provide Feedback (Optional)

If appropriate, you can provide brief feedback on why the candidate was not selected. This can be helpful for candidates who are looking to improve their interview skills or job applications. However, be honest and professional in your feedback, and avoid being overly critical.

5. Offer Encouragement

Encourage the candidate to continue their job search and wish them well in their future endeavors. This shows that you’re not just rejecting their application, but that you care about their career growth.

6. Close with a Professional Sign-Off

End your email with a professional sign-off, such as “Sincerely” or “Best regards.”

Professional Job Rejection Email Examples