how to write resignation email examples

In today’s dynamic job market, the ability to write a clear and professional resignation email is crucial. Whether you’re moving on to a new opportunity or seeking a change in career, crafting an email that conveys your gratitude, professionalism, and adherence to company protocol is essential. This article provides comprehensive guidance on how to write resignation email examples that effectively communicate your intentions and leave a positive impression. With clear instructions and specific examples, you’ll discover how to navigate the process seamlessly and maintain a positive relationship with your former employer.

## How to Write a Great Resignation Email

There’s no right or wrong way to write a resignation email, but there are a few things you can do to make sure yours is clear, concise, and professional.

**1. Start with a formal salutation.**

Your salutation should be formal, such as “Dear [Your boss’s name],”. Avoid using overly casual salutations, such as “Hi [Your boss’s name],”.

**2. State your purpose clearly.**

In the first sentence of your email, state that you are writing to inform your boss of your decision to leave. Avoid being ambiguous or using general terms, such as “I’m writing to let you know that I’m moving on to a new opportunity.”

**3. Express your appreciation.**

Take this opportunity to thank your boss for their support and guidance during your time at the company. Be specific about what you have appreciated about working with them. For example, you could say, “I am grateful for the opportunity to have worked with you and the team on [specific project]. I have learned a great deal and appreciate your support and guidance.”

**4. Give your last day of work.**

Clearly state your last day of work. This will help your boss plan for your departure.

**5. Offer to help with the transition.**

If you are able to, offer to help with the transition during your notice period. This could involve training your replacement or documenting your work processes.

**6. End with a positive note.**

End your email with a positive note, such as “I wish you and the company all the best in the future.” Avoid being negative or critical in your closing remarks.

Resignation Email Examples for Different Reasons

Crafting a Resignation Email: Tips and Examples

**Be Prompt and Direct:**

– Begin your email with a clear statement of your resignation, including the date of your last day.
– State your reason for leaving succinctly, if desired.

**Express Gratitude and Appreciation:**

– Thank your manager and colleagues for the opportunities and support you’ve received.
– Mention specific experiences or individuals that have made a positive impact.

**Offer Assistance:**

– State that you’re willing to help with the transition, such as training or documenting your responsibilities.
– Suggest names of potential candidates if you have any.

**Maintain Professionalism:**

– Even if you’re not leaving on the best of terms, keep your email respectful and courteous.
– Avoid negative or inflammatory language.

**Review and Proofread Carefully:**

– Ensure your email is well-written and error-free.
– Ask a colleague or friend to proofread it if possible.



Dear [Manager’s Name],

Please accept this as formal notification that I will be resigning from my position as [Your Position] at [Company Name], effective [Your Last Day].

I want to express my sincere gratitude for the opportunities and guidance you have provided me during my time here. I have thoroughly enjoyed my work and the mentorship I have received from you and my colleagues.

I am happy to assist in any way I can to ensure a smooth transition during my departure. I am also willing to recommend potential candidates for my replacement.

Thank you again for the invaluable experience I have gained. I wish you and the company all the best in the future.

[Your Name]


Hey [Manager’s Name],

I’m writing to let you know that I’ll be stepping down from my role as [Your Position] on [Your Last Day].

I’ve had an amazing time here at [Company Name]. I’ve learned a ton and made some great friends. I’m so grateful for the opportunities you’ve given me, and I want to thank you for everything.

I’m happy to help out with the transition in any way I can. Let me know if you need anything.

All the best to you and the team!

[Your Name]

FAQs: Writing Resignation Email Examples

What should I include in my resignation email?

Always include your formal resignation statement, your last date of employment, any remaining work commitments, and an expression of gratitude.

How do I write a brief and professional resignation email?

State your resignation clearly, provide your last date of employment, and express your appreciation for the opportunity you’ve been given.

Can I use a resignation email template?

Yes, templates can provide a starting point but be sure to personalize the email to fit your specific situation.

How do I resign via email if I’m giving short notice?

Explain the reason for your short notice and apologize if possible. Offer to help with the transition and express your appreciation.

What should I do if I’m not sure when my last date of employment will be?

Provide an estimated last date and let your employer know you’ll provide a final date as soon as possible.

How do I resign via email if I’m leaving on positive terms?

Express your gratitude for the opportunity, highlight your accomplishments, and offer support during the transition.

Can I provide feedback in my resignation email?

While it’s usually not recommended, if you feel it’s necessary, provide constructive feedback in a professional and respectful manner.

Cheers and Catch You Later!

Thanks for hanging in there and giving this guide a read. I hope you found some helpful tips and examples to make your resignation email-writing journey a breeze.

Don’t forget to bookmark this page or come back when you’re ready to take the plunge. Until then, keep crushing it at your job!