how to send resume via email examples

Are you preparing to apply for your dream job and want to ensure your resume stands out? Sending your resume via email is a common practice these days, and mastering this skill can give you an edge over other candidates. In this article, we will delve into the specifics of how to send a resume via email, providing you with examples that you can tailor to your own needs. By following the guidelines and leveraging the examples provided, you can create a professional and impactful email that will effectively showcase your qualifications and increase your chances of securing an interview.

Sending an Impressive Resume via Email

When you’re emailing a resume, it’s not just about attaching the file and hitting send. There’s a bit of etiquette involved to make sure your resume stands out and gets noticed. Here’s a quick guide to help you nail it:

**Subject Line: Keep it Concise and To-the-Point**

Your subject line should clearly state your name and the position you’re applying for. For example, “Jane Doe – Application for Marketing Manager Position.” Keep it short and sweet, as recruiters will often have dozens of resumes to review.

**Salutation: Formal or Casual Depending on the Company**

Start your email with a professional salutation. If you know the hiring manager’s name, address them directly. For example, “Dear Mr./Ms. Jones.” If you don’t, “Dear Hiring Manager” will do.

**Body: Introduce Yourself and Explain Your Interest**

In the body of your email, briefly introduce yourself and state why you’re interested in the position. Highlight one or two of your most relevant skills or experiences. You don’t need to rehash your entire resume, just enough to pique the recruiter’s interest.

**Call-to-Action: Suggest a Next Step**

End your email with a call-to-action, such as inviting the recruiter to schedule a phone interview or asking them to review your portfolio. Keep it brief and professional, for example, “I’d appreciate the opportunity to discuss my qualifications further.”

**Signature: Professional and Informative**

Include a professional email signature that includes your full name, contact information, and any relevant links, such as your LinkedIn profile or portfolio website.

Sample Resume Email Examples for Different Occasions

Tips for Sending a Resume via Email

* **Use a professional email address:** Avoid using personal or cutesy email addresses. Instead, opt for an email address that reflects your professionalism, such as or
* **Write a clear and concise subject line:** The subject line of your email should immediately tell the recipient who you are and what you’re applying for. For example: “Resume for Marketing Manager Position – [Your Name]”
* **Start with a formal greeting:** Begin your email with a proper greeting, such as “Dear Hiring Manager” or “Dear [Recipient Name],” If you don’t know the recipient’s name, you can use a more general greeting, such as “To whom it may concern.”
* **Include a brief cover letter:** In the body of your email, include a brief cover letter that introduces yourself, highlights your relevant skills and experience, and expresses your interest in the position. Keep it brief and to the point, no more than a few sentences.
* **Attach your resume in PDF format:** Save your resume as a PDF file and attach it to your email. PDF format is the preferred format for resumes as it ensures that your formatting will not be altered when opened by the recipient.
* **Proofread carefully:** Before you send your email, take a moment to proofread it carefully for any errors in grammar, spelling, or formatting. Make sure your email is well-written and free of any mistakes.
* **Follow up:** After sending your email, follow up with the recipient after a week or two to check on the status of your application. This shows that you’re interested in the position and that you’re taking the initiative to follow up.

FAQs on Sending Resume via Email

How should I name my resume file?

Name your resume file as “FirstName_LastName_Resume.pdf” or “Resume_FirstName_LastName.pdf”. This makes it easy for recruiters to identify and find your resume.

What is the best subject line for a resume email?

Keep your subject line concise and professional. Consider using “Resume for [Position Name]” or “Application for [Position Name] at [Company Name]”.

Should I include a cover letter in my email?

Yes, it’s recommended to include a cover letter that briefly introduces yourself and highlights your key qualifications for the position.

What should I say in the body of my email?

Greet the hiring manager by name, if possible. Express your interest in the position and briefly explain why you’re a suitable candidate. Thank them for their time and consideration.

How should I address the hiring manager?

Use a formal salutation such as “Dear [Hiring Manager Name]” or “To Whom It May Concern”. If you don’t have the hiring manager’s name, you can address the email to the department or company, e.g., “Dear Hiring Team”.

What is the best way to attach my resume?

Attach your resume as a PDF document. This ensures that it will be formatted correctly regardless of the recipient’s email client.

What should I do if I don’t get a response after sending my resume?

Follow up with a polite email after a week or two. Express your interest in the position again and inquire if they need any additional information.


And that’s a wrap on how to send a killer resume via email. Remember, a well-crafted and properly formatted email can make all the difference in getting your foot in the door. So take your time, proofread carefully, and give your potential employers a reason to be excited about meeting you.

Thanks for reading, and don’t forget to check back later for more career tips and tricks. Best of luck in your job search!