how to send a resignation email examples

Are you ready to move on to a new chapter in your career? Whether you’re leaving for a new job or pursuing a different path, knowing how to write a resignation email is crucial. Our comprehensive guide provides you with clear instructions and easy-to-follow “how to send a resignation email examples.” These examples are adaptable to your specific situation, ensuring a smooth transition as you embark on your next adventure.

The Best Structure for a Resignation Email

Hey there, I know resigning from a job can be nerve-wracking, but let’s break down the best way to write a resignation email.

Start off with a formal salutation, like “Dear [Manager’s Name]”.

Next, get straight to the point with a sentence like: “I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day of Work].”

Now, it’s totally up to you if you want to give a reason for leaving. If you do, keep it brief and professional, such as “I have accepted a new opportunity that better aligns with my career goals.”

Express your gratitude for the opportunity and experience you’ve gained during your time at the company. You can say something like: “I want to thank you for the valuable experience and guidance you have provided me during my time here.”

Don’t forget to wish the company well in the future. It’s a nice gesture to say: “I wish you and the company all the best in the future.”

Close off with a professional and polite tone, such as “Sincerely,” and your name.

And there you have it! Remember, keep it clear, concise, and professional, and you’ll rock your resignation email.

7 Resignation Email Examples for Different Reasons

Personal Reasons




Health Reasons

Family Responsibilities

Other Opportunities

Resignation Email Tips

**Be clear and concise**

In the first sentence, state that you are resigning from your position. Include the date of your last day. For example:

> “I am writing to inform you that I will be resigning from my position as Customer Service Representative, effective [your last day].”

**Express your gratitude**

Take a moment to thank your employer for the opportunity to work there. Mention the things you have learned and the experiences you have gained. For example:

> “I want to thank you for the opportunity to work at [company name]. I have enjoyed my time here and have learned a great deal.”

**Be positive**

Even though you are leaving, it is important to stay positive and professional. Wish your employer well in the future. For example:

> “I am excited for the future and wish you and the company all the best.”

**Keep it brief**

Your resignation email should be brief and to the point. Avoid going into too much detail about your reasons for leaving. For example:

> “I have decided to pursue other opportunities.”

**Proofread before sending**

Before you send your resignation email, proofread it carefully for any errors. Make sure that the spelling and grammar are correct.

**Deliver your resignation in person**

If possible, deliver your resignation in person to your manager. This is the most professional way to resign. However, if you are unable to deliver your resignation in person, you can send it via email or mail.

**Here are some additional tips for sending a resignation email:**

* Use a professional email address
* Send your resignation email during business hours
* Be prepared to answer questions about your resignation
* Give your employer enough notice
* Be respectful of your employer’s time
* Leave on a positive note

FAQs on How to Send a Resignation Email

How long should my resignation email be?

Keep your email brief and to the point, ideally no more than 2-3 paragraphs.

What should I include in the email?

Include your name, position, last date of employment, and a brief statement of gratitude.

How formal should my language be?

Maintain a professional and formal tone while expressing your gratitude for the opportunity.

Should I give a reason for leaving?

It’s not necessary to provide a detailed explanation, but you can state a general reason if desired.

What if I’m giving short notice?

Apologize for any inconvenience and express your willingness to assist during the transition.

Should I offer to help with the transition?

Yes, offer your assistance in training your replacement or transferring your responsibilities.

Should I send my email on my last day?

No, provide sufficient notice (typically 2 weeks) to allow for a smooth handover.

All Done!

That’s all she wrote, my friend! You now know how to write a resignation email that will leave a great impression on your boss. It’s important to leave to leave a great impression, and I’m sure you’ll succeed with the info I gave you today.

Thanks for reading, and be sure to visit again later for more great career advice!