Are you ready to move on to a new chapter in your career? Whether you’re leaving for a new job or pursuing a different path, knowing how to write a resignation email is crucial. Our comprehensive guide provides you with clear instructions and easy-to-follow “how to send a resignation email examples.” These examples are adaptable to your specific situation, ensuring a smooth transition as you embark on your next adventure.
The Best Structure for a Resignation Email
Hey there, I know resigning from a job can be nerve-wracking, but let’s break down the best way to write a resignation email.
Start off with a formal salutation, like “Dear [Manager’s Name]”.
Next, get straight to the point with a sentence like: “I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day of Work].”
Now, it’s totally up to you if you want to give a reason for leaving. If you do, keep it brief and professional, such as “I have accepted a new opportunity that better aligns with my career goals.”
Express your gratitude for the opportunity and experience you’ve gained during your time at the company. You can say something like: “I want to thank you for the valuable experience and guidance you have provided me during my time here.”
Don’t forget to wish the company well in the future. It’s a nice gesture to say: “I wish you and the company all the best in the future.”
Close off with a professional and polite tone, such as “Sincerely,” and your name.
And there you have it! Remember, keep it clear, concise, and professional, and you’ll rock your resignation email.
7 Resignation Email Examples for Different Reasons
Personal Reasons
I am writing to inform you of my decision to resign from my position as [Your position] at [Company name], effective [Last date of employment].
This has been a very difficult decision for me, but I have ultimately decided to pursue personal interests that require my full attention. I have enjoyed my time at [Company name] and am grateful for the opportunities and support I have received during my tenure.
I want to thank you for your guidance and support over the past [Number] years. I wish you and the company all the best in the future.
Sincerely,
[Your name]
Relocation
Please accept this letter as formal notification that I will be resigning from my position as [Your position] at [Company name], effective [Last date of employment].
After much deliberation, I have decided to relocate to a different city to be closer to family. This move will require me to leave my current position.
I have appreciated the opportunities and experiences I have gained during my time here. I am grateful for your support and guidance.
I wish you and the company continued success in the future.
Sincerely,
[Your name]
Promotion
I am writing to inform you of my resignation from my position as [Your position] at [Company name], effective [Last date of employment].
I have recently accepted a promotion at another company that offers me new challenges and growth opportunities. I am excited about this new chapter in my career and believe it is the right step for me.
I want to express my sincere gratitude for the support and mentorship I have received during my time here. I have learned a great deal and am confident that I will carry these experiences with me in my future endeavors.
I wish you and [Company name] all the best in the future.
Sincerely,
[Your name]
Retirement
I am writing to inform you of my decision to retire from my position as [Your position] at [Company name], effective [Last date of employment].
This has been a momentous decision, but I am confident that it is the right one for me. I have spent [Number] years in this industry and am now looking forward to a new chapter in my life.
I want to thank you for the opportunities and experiences I have been given during my tenure here. I have enjoyed working with you and my colleagues immensely.
I wish you and [Company name] continued success in the future.
Sincerely,
[Your name]
Health Reasons
I am writing to regretfully inform you that I will be resigning from my position as [Your position] at [Company name], effective [Last date of employment].
My decision is based on recent health issues that require me to take a break from work to focus on my recovery. I anticipate needing to take an extended leave of absence.
I have appreciated the support and flexibility I have received from you and the company during my time here. I hope to be able to return to work in the future.
I wish you and [Company name] all the best in the future.
Sincerely,
[Your name]
Family Responsibilities
I am writing to inform you of my decision to resign from my position as [Your position] at [Company name], effective [Last date of employment].
While I have enjoyed my time here, I have recently become the sole caregiver for my elderly parent. This responsibility requires my full attention and will not allow me to continue working at my current capacity.
I want to thank you for the understanding and support you have shown me during my time here. I have valued the opportunities I have been given.
I wish you and [Company name] all the best in the future.
Sincerely,
[Your name]
Other Opportunities
Please accept this letter as formal notification that I will be resigning from my position as [Your position] at [Company name], effective [Last date of employment].
After careful consideration, I have decided to leave in order to pursue other opportunities that align more closely with my long-term career goals.
I want to express my gratitude for the time, support, and guidance you have provided me during my tenure here. I have grown both professionally and personally.
I wish you and [Company name] all the best in the future.
Sincerely,
[Your name]
Resignation Email Tips
**Be clear and concise**
In the first sentence, state that you are resigning from your position. Include the date of your last day. For example:
> “I am writing to inform you that I will be resigning from my position as Customer Service Representative, effective [your last day].”
**Express your gratitude**
Take a moment to thank your employer for the opportunity to work there. Mention the things you have learned and the experiences you have gained. For example:
> “I want to thank you for the opportunity to work at [company name]. I have enjoyed my time here and have learned a great deal.”
**Be positive**
Even though you are leaving, it is important to stay positive and professional. Wish your employer well in the future. For example:
> “I am excited for the future and wish you and the company all the best.”
**Keep it brief**
Your resignation email should be brief and to the point. Avoid going into too much detail about your reasons for leaving. For example:
> “I have decided to pursue other opportunities.”
**Proofread before sending**
Before you send your resignation email, proofread it carefully for any errors. Make sure that the spelling and grammar are correct.
**Deliver your resignation in person**
If possible, deliver your resignation in person to your manager. This is the most professional way to resign. However, if you are unable to deliver your resignation in person, you can send it via email or mail.
**Here are some additional tips for sending a resignation email:**
* Use a professional email address
* Send your resignation email during business hours
* Be prepared to answer questions about your resignation
* Give your employer enough notice
* Be respectful of your employer’s time
* Leave on a positive note
FAQs on How to Send a Resignation Email
How long should my resignation email be?
Keep your email brief and to the point, ideally no more than 2-3 paragraphs.
What should I include in the email?
Include your name, position, last date of employment, and a brief statement of gratitude.
How formal should my language be?
Maintain a professional and formal tone while expressing your gratitude for the opportunity.
Should I give a reason for leaving?
It’s not necessary to provide a detailed explanation, but you can state a general reason if desired.
What if I’m giving short notice?
Apologize for any inconvenience and express your willingness to assist during the transition.
Should I offer to help with the transition?
Yes, offer your assistance in training your replacement or transferring your responsibilities.
Should I send my email on my last day?
No, provide sufficient notice (typically 2 weeks) to allow for a smooth handover.
All Done!
That’s all she wrote, my friend! You now know how to write a resignation email that will leave a great impression on your boss. It’s important to leave to leave a great impression, and I’m sure you’ll succeed with the info I gave you today.
Thanks for reading, and be sure to visit again later for more great career advice!