how to end an email message with closing examples

Whether you’re composing an email to a close friend or a potential employer, crafting a professional and appropriate closing is essential for making a good impression. In this article, we’ll explore the art of ending an email message, providing you with a comprehensive guide to closing examples that you can tailor to your specific needs. From formal to informal, we’ve got you covered. So, let’s dive right in and discover how to end an email message with closing examples that will leave a lasting impact.

How to End an Email: The Perfect Sign-Off

When crafting an email, it’s not just the content that matters but also how you choose to sign off. A well-written closing can leave a lasting impression and set the tone for your future interactions. Here’s a breakdown of the best email closing structures and some examples to help you craft the perfect ending:

1. Express Appreciation:
Show your gratitude to the recipient for their time and attention. Use phrases like “Thank you for your time” or “I appreciate your consideration.” This simple gesture of appreciation reflects well on you and fosters a positive relationship.

2. Call to Action:
If you’re looking for a specific response or action, include a clear call to action in your closing. For instance, write “Please let me know if you have any questions” or “I’d appreciate it if you could schedule a meeting.” This helps the recipient understand what you expect from them.

3. Personal Touch:
A personal touch in your closing can make your email stand out. Share a brief compliment, ask a thoughtful question, or make a friendly remark. Just ensure it aligns with the tone and context of your email.

4. Professional Courtesy:
In formal or professional emails, opt for standard closing salutations such as “Sincerely,” “Respectfully,” or “Best regards.” These formal phrases convey respect and professionalism.

5. Combine Structures:
For a more impactful closing, consider combining different structures. For example, you could express appreciation and add a personal touch, like “Thank you for your time. I’m always impressed by your insights.” This creates a closing that both acknowledges the recipient’s value and builds a personal connection.

Closing Examples:

  • “Thanks for your help with this project. I really appreciate it!”
  • “I look forward to hearing your feedback on the proposal. Thank you for your consideration.”
  • “I always enjoy our conversations. Please let me know if there’s anything else I can assist you with.”
  • “Sincerely, I appreciate your time and support on this matter.”
  • “Best regards, and looking forward to our next meeting!”

7 Sample Email Closing Phrases

How to End an Email Message with Closing Examples

When it comes to ending an email message, there are a few things you can do to make a good impression. Here are some tips:

* Keep it brief. Your closing should be short and to the point. A few words is all you need to say goodbye and thank the recipient for their time.
* Be polite. Even if you’re angry or frustrated, it’s important to be polite in your closing. This will help you maintain a professional relationship with the recipient.
* Use a closing that matches the tone of your email. If your email is formal, use a formal closing. If your email is informal, use an informal closing.
* Proofread your email before sending it. Make sure there are no errors in your closing or anywhere else in your email.

Here are some examples of closing phrases that you can use in your emails:

* Formal closings:
* Sincerely,
* Respectfully,
* Best regards,
* Thank you for your time,
* I appreciate your consideration.
* Informal closings:
* Thanks,
* Talk to you soon,
* Best,
* Cheers,
* Have a good day.

Which closing you use will depend on the recipient and the tone of your email. If you’re not sure which closing to use, you can always err on the side of formality.

## FAQs on Ending an Email Message with Closing Examples


What is the proper way to end an email?

End an email with a professional closing, such as “Sincerely,” “Thank you,” or “Best regards.”


How do I choose the right closing for my email?

Consider the formality and purpose of the email. A more formal email requires a formal closing, while a casual email allows for a more informal closing.


What are some common closing phrases?

– Sincerely,
– Respectfully,
– With best regards,

– Thank you for your time,
– Best wishes,
– Regards,

– Thanks,
– Take care,
– Cheers,


How do I include my name after the closing?

Type your full name after the closing phrase, without a comma.


Should I use contractions in my closing?

Avoid using contractions in formal emails. However, contractions can be appropriate in casual emails.


What if I’m not sure how to end an email to a specific recipient?

If you’re unsure about the appropriate closing, opt for a neutral and respectful option like “Best regards.”


What if I’m sending an email to multiple recipients?

Use a closing that addresses the entire group, such as “Sincerely,” “Thank you all,” or “Best wishes.”

Thank You!

Thank you so much for giving this article a read! I really hope you found it helpful and that you can use some of these tips to end your emails with confidence. If you have any more questions or need additional help, feel free to visit again later. I’m always happy to help!