When the holiday season is approaching, it’s quintessential to set up a holiday out of office email message to inform colleagues and clients you will be out of the office and unavailable to respond to emails promptly. This article provides a collection of holiday out of office email message examples that you can easily edit and use for your own purposes. These examples are designed to be both professional and informative, and they will help you to maintain a positive and welcoming tone while you are away from your desk.
Crafting the Perfect Out-of-Office Email
When you’re planning a well-deserved break, it’s important to let everyone know you won’t be around. A well-crafted out-of-office email will keep your inbox tidy, reduce interruptions for you and your colleagues, and provide useful information to those who need to contact you.
Here are the key elements of a great out-of-office message:
* **Subject Line:** Keep it concise and informative, like “Out of Office: Returning [date]”
* **Opening Paragraph:** Start by stating your absence dates and purpose, like “I’ll be out of the office from [start date] to [end date] for a relaxing vacation.”
* **Response Options:** Let people know how they can reach you in case of urgent matters. If you’ll have limited access to email, provide an alternative way to contact you, such as a phone number or someone who can assist in your absence.
* **Work Resumption:** Mention when you expect to return to work, like “I’ll be back in the office on [date].”
* **Closing Remark:** End with a friendly note, such as “See you soon!” or “Happy holidays!”
Holiday Out of Office Email Message Examples
Out of Office for the Holidays: Enjoying Time with Family
Dear Valued Partners,
I hope this email finds you well.
Please be advised that I will be out of office from [Start Date] to [End Date] to spend some quality time with my family during the holiday season.
I will have limited access to email and may not be able to respond promptly to your inquiries. If your matter is urgent, please contact [Colleague’s Name] at [Colleague’s Email] or [Colleague’s Phone Number].
I will return to the office on [Return Date] and will catch up with your requests as soon as possible.
Wishing you all a joyful and restful holiday season!
Sincerely,
[Your Name]
Out of Office for Winter Break: Recharging and Reflecting
Dear Clients and Colleagues,
I hope this winter season brings you warmth and joy.
I will be taking a much-needed winter break from [Start Date] to [End Date] to recharge my batteries and reflect on the past year.
While I will have limited email access, I will check in periodically and respond to any urgent matters.
For immediate assistance, please contact [Colleague’s Name] at [Colleague’s Email] or [Colleague’s Phone Number].
Thank you for your understanding. I look forward to returning to work on [Return Date] with renewed energy and focus.
Happy Holidays to all!
Best regards,
[Your Name]
Out of Office for a Festive Getaway: Visiting Family and Friends
Dear Team and Clients,
May this holiday season fill your hearts with love and laughter.
I will be out of office from [Start Date] to [End Date] to visit family and friends and soak up the festive cheer.
I will have intermittent email access and will do my best to respond to any urgent inquiries. However, for immediate assistance, please reach out to [Colleague’s Name] at [Colleague’s Email] or [Colleague’s Phone Number].
Thank you for your patience and understanding. I look forward to returning to work on [Return Date] and catching up on all the holiday stories.
May your holidays be filled with joy, rest, and a touch of magic!
With warm regards,
[Your Name]
Out of Office for a Snowy Retreat: Skiing and Snowboarding
Dear Colleagues,
Hope you’re all staying warm this holiday season.
I’m writing to inform you that I will be out of office from [Start Date] to [End Date] to enjoy a snowy retreat in [Destination Name].
I will have limited email access and may not be able to respond promptly to inquiries. If your matter is urgent, please contact [Colleague’s Name] at [Colleague’s Email] or [Colleague’s Phone Number].
I look forward to returning to work on [Return Date] with plenty of fresh air and snow-covered stories to share.
Wishing you all a happy holiday season filled with adventure and joy!
Cheers,
[Your Name]
Out of Office for a Tropical Escape: Beach and Relaxation
Dear Clients and Colleagues,
May the holiday season bring you the warmth and joy you deserve.
I will be taking a well-earned tropical escape from [Start Date] to [End Date] to recharge and soak up some sunshine.
I will have limited email access, so please direct any urgent inquiries to [Colleague’s Name] at [Colleague’s Email] or [Colleague’s Phone Number].
I will return to the office on [Return Date] refreshed and ready to dive back into work.
Wishing you all a holiday season filled with relaxation, laughter, and unforgettable memories.
Warmest regards,
[Your Name]
Out of Office for the Holidays and Moving: New Adventures and a Fresh Start
Dear Valued Clients,
Alongside the holiday season, I am also embarking on a new adventure and moving to [New Location Name] from [Start Date] to [End Date].
I will have limited email and phone access during this transition. For any urgent inquiries, please contact [Colleague’s Name] at [Colleague’s Email] or [Colleague’s Phone Number].
I look forward to returning to work on [Return Date] with a renewed perspective and a fresh start.
Wishing you all a joyous holiday season filled with love, laughter, and the excitement of new beginnings!
With gratitude,
[Your Name]
Out of Office: Giving Back to the Community
Dear Colleagues and Clients,
This holiday season, I’m taking some time off to give back to my community and make a difference.
I will be volunteering at [Organization Name] from [Start Date] to [End Date], providing assistance to those in need.
I will have limited email access, so please contact [Colleague’s Name] at [Colleague’s Email] or [Colleague’s Phone Number] for any urgent inquiries.
I hope my small contribution will help create a brighter holiday for others. I look forward to returning to work on [Return Date] with a renewed sense of purpose.
Wishing you all a holiday season filled with kindness, compassion, and community spirit.
With warm regards,
[Your Name]
Holiday Out of Office Email Message Tips
* **Keep it brief and to the point.** People’s inboxes are flooded during the holidays, so make your message as concise as possible and include all the essential information.
* **State your dates of absence.** Let people know when you’ll be out of the office and when you will be back.
* **Provide contact information for emergencies.** If there is someone who can be reached in case of an emergency, include their contact information.
* **Set expectations for response time.** Let people know that you will not be checking email regularly and how long it may take you to respond to messages.
* **Be polite and professional.** Thank people for their email and wish them a happy holiday.
* **Personalize your message.** Add a personal touch to your message by including a holiday greeting or a note about what you’ll be up to during your time off.
* **Use a creative subject line.** Make your email stand out in people’s inboxes with a creative subject line, such as “Out of Office: Enjoying the Holidays!” or “On Vacation: Catching Some Rays!”
* **Include a festive image or GIF.** Add some holiday cheer to your message with a festive image or GIF, such as a snowman or a Santa Claus.
* **Use humor.** If you’re feeling festive, add a touch of humor to your message, such as “I’ll be back in the office after the holidays, but I may need a nap first!” or “I’m out of office enjoying the eggnog and cookies!”
FAQs about Holiday Out of Office Email Message Examples
What should I include in my out of office email message?
Your out of office message should include your name, the dates you will be out of the office, who to contact in your absence, and any other relevant information, such as how to access your voicemail or email.
How do I write a professional out of office email message?
Keep your message brief and professional. Use clear and concise language, and avoid using slang or jargon. Proofread your message carefully before sending it.
Can I use humor in my out of office email message?
Using humor in your out of office message can be a good way to lighten the mood, but it’s important to be careful not to offend anyone. If you’re not sure whether or not your message is appropriate, it’s best to err on the side of caution and avoid using humor.
What should I do if I’m going to be out of the office for an extended period of time?
If you’re going to be out of the office for an extended period of time, it’s a good idea to set up an autoresponder that will send out a message to anyone who emails you. This message should include the same information as your out of office message, as well as any additional instructions for contacting you.
How do I deal with emails that I receive while I’m out of the office?
If you’re going to be out of the office for a short period of time, you can simply delete any emails that you receive. However, if you’re going to be out of the office for an extended period of time, it’s a good idea to set up a filter that will automatically forward your emails to another account.
What should I do if I need to access my email while I’m out of the office?
If you need to access your email while you’re out of the office, you can use a webmail service or a mobile app. You can also set up a rule that will automatically forward your emails to another account.
What are some examples of good out of office email messages?
Here are some examples of good out of office email messages:
- “I will be out of the office from [start date] to [end date]. I will not have access to email during this time. For urgent inquiries, please contact [colleague’s name] at [colleague’s email address].”
- “I am currently out of the office on vacation. I will be back in the office on [return date]. If you have any urgent inquiries, please contact [colleague’s name] at [colleague’s email address].”
- “I am out of the office attending a conference. I will be back in the office on [return date]. For urgent inquiries, please contact [colleague’s name] at [colleague’s email address].”
Cheers and See Ya Later!
Thanks for stopping by and checking out these out-of-office email message examples. I hope they’ve given you some fresh ideas for creating your own perfect sign-offs. But don’t fret if you’re still scratching your head – just pop back in later, and you’re sure to find even more inspiration. Until then, keep that productivity flowing and those OOO messages sassy!