formal email sign off examples

If you spend a lot of time composing emails for professional or academic purposes, it is essential that you know how to end your emails correctly. When emailing colleagues, clients, or anyone you don’t know personally, you should close your email formally to convey politeness and professionalism. Below you can find some formal email sign off examples that you can edit and use as needed.

How to Master Formal Email Sign-Offs

Signing off a formal email might seem like a no-brainer, but it’s actually a crucial part of making a good impression. The way you end your email can leave a lasting impact on the recipient, so it’s essential to choose the right formula.

There are a few key elements to keep in mind when crafting a formal email sign-off. First, always use a polite and professional tone. This means avoiding slang, contractions, or overly informal language. Second, consider the recipient’s position and relationship to you. If you’re writing to a superior or someone you don’t know well, a more formal sign-off is appropriate.

Here are some common formal email sign-off examples:

  • Sincerely,
  • Best regards,
  • Thank you for your time,
  • Respectfully,
  • Regards,

You can also personalize your sign-off by including your name or title. For example, you could write:

  • Sincerely,
    Jane Doe
  • Best regards,
    John Smith, CEO

No matter which sign-off you choose, make sure to use it consistently throughout your email correspondence. This will help you create a professional and polished image.

Unique Sign-Off Examples for Professional Emails

## Tips for Writing Formal Email Sign-Offs

– **Use a professional closing.** Avoid using overly casual or informal closings like “Cheers” or “XOXO.” Instead, opt for more formal options like “Sincerely,” “Best regards,” or “Thank you.”

– **Personalize it.** If you have a close relationship with the recipient, you can use a slightly more personal closing, such as “Warm regards” or “Best wishes.”

– **Keep it brief.** Your closing should be concise and to the point. Avoid using long, rambling sentences or overly effusive language.

– **Match the tone of the email.** Your closing should match the overall tone of the email. If you’re writing a formal email, use a formal closing. If you’re writing a more casual email, you can use a more informal closing.

**Examples of Formal Email Sign-Offs**

– Sincerely,
– Best regards,
– Thank you for your time and consideration,
– Warm regards,
– Best wishes,
– Respectfully yours,
– Yours truly,
– Cordially,
– With kind regards,
– Kindest regards,
– All the best,
– Have a great day,
– Hope this email finds you well

FAQs on Formal Email Sign Off Examples

What are the different types of formal email sign offs?

There are several types of formal email sign offs, including “Sincerely,” “Best,” “Regards,” “Thank you,” and “Respectfully.”

When should I use each type of sign off?

“Sincerely” is the most formal sign off and should be used in more formal communications. “Best” is a less formal sign off that can be used in general business correspondence. “Regards” is a more neutral sign off that can be used in both formal and informal communications. “Thank you” is used to express appreciation and can be used in both formal and informal communications. “Respectfully” is the most formal sign off and should be used in communications with people in positions of authority.

How do I choose the right sign off for an email?

Consider the formality of the email, the relationship with the recipient, and the purpose of the email when choosing a sign off.

What are some examples of formal email sign offs?

– Sincerely,
– Best,
– Regards,
– Thank you,
– Respectfully,

What are some common mistakes to avoid when using formal email sign offs?

– Avoid using casual or slang terms in your sign off.
– Avoid using exclamation marks or other symbols in your sign off.
– Avoid using all capital letters in your sign off.

Is it okay to use a comma after the sign off?

Yes, it is acceptable to use a comma after the sign off.

What if I’m not sure which sign off to use?

If you are unsure which sign off to use, it is always better to err on the side of caution and use a more formal sign off.


Thanks for sticking around until the end! Writing professional emails can sometimes feel like a chore, but it doesn’t have to be. By using the right sign-off, you can end your emails on a positive note and leave a lasting impression. So, keep these examples handy, experiment with different ones, and see what works best for you. And hey, if you find yourself stuck again in the future, don’t hesitate to give us a visit. We’ll always be here to help!