formal email conclusion examples

Whether you’re a seasoned email writer or just starting out, it’s essential to master the art of crafting professional email conclusions. These formal email conclusion examples will provide you with a solid foundation to end your emails with a memorable and impactful tone. Each example is carefully crafted to convey professionalism, gratitude, and a call to action when necessary. Feel free to edit and personalize these conclusions to suit your specific writing style and the context of your emails.

## Ending Your Formal Emails with a Bang

When you’re putting the finishing touches on that important formal email, don’t overlook the conclusion. This is your chance to leave a lasting impression and make sure your message hits home. Here’s the structure we recommend:

**1. Express Gratitude**

Start by thanking the recipient for their time and consideration. This shows that you appreciate their attention and that you’re not just blasting out emails willy-nilly. Example: “Thank you for taking the time to review my proposal.”

**2. Restate Your Call to Action**

If you’re asking the recipient to do something specific, remind them of your request. This could be anything from scheduling a meeting to providing feedback. Example: “I would be grateful if you could let me know if you are available for a call next week.”

**3. Personalize It (Optional)**

Add a personal touch to make your email stand out. This could be a brief reference to a previous conversation, a compliment, or an expression of support. Example: “I’m excited about the potential for our teams to collaborate on this project.”

**4. End with a Formal Closing**

Finally, end with a formal closing. This is your chance to convey your level of respect and professionalism. Examples: “Sincerely,” “Best Regards,” “Thank you again,” or “With appreciation.”

**5. Include Your Name**

Don’t forget to include your full name at the end of the email. This is especially important if you’re sending the email to someone you don’t know well.

## Formal Email Conclusion Examples

### Thank you for your consideration

### Looking forward to hearing from you soon

### I appreciate your time and support

### Best regards and well wishes

### With gratitude and appreciation

### Warmest regards and best wishes

### Sincerely and respectfully

Formal Email Conclusion Examples

Wrapping up an email professionally is crucial to leave a lasting impression. Here are some tips for crafting a formal email conclusion:

* Keep it brief: Your closing should be concise, preferably one or two sentences. Avoid rambling or unnecessary details.

* Restate the purpose: Politely summarize the main idea or request of your email. This refreshes the reader’s memory and provides context for your call to action.

* Use formal language: Stick to professional and respectful language. Avoid slang, contractions, or overly casual expressions.

* Express gratitude: Thank the recipient for their time, consideration, or assistance. This shows appreciation and fosters a positive relationship.

* Call to action: If necessary, politely remind the recipient of any actions you’re expecting from them. Be clear and respectful.

* Use a closing phrase: End your email with a formal closing phrase such as “Sincerely,” “Best regards,” or “Thank you for your time.”

* Include your name: Type your full name below the closing phrase. Omitting your name can make your email appear incomplete or impersonal.

Example Conclusions:

* “Thank you for your time and consideration. I appreciate the opportunity to discuss this matter further.”
* “I have attached the necessary documents for your review. Please let me know if you have any questions.”
* “We look forward to collaborating with you on this project. Thank you for your partnership.”
* “Sincerely appreciate your prompt attention to this matter. I am confident we can resolve this issue efficiently.”
* “Best regards, I will follow up with you next week to discuss the next steps.”
* “Thank you for your time and understanding. I am committed to providing excellent service.”
* “I appreciate the opportunity to provide you with this information. Please do not hesitate to contact me if you need any further assistance.”
* “We value your business and thank you for your continued support.”

FAQs: Formal Email Conclusion Examples

What is the most common formal email conclusion?


What are some less common formal email conclusions?

Best regards,

When should I use “Sincerely” versus “Respectfully”?

Use “Sincerely” when you are writing to someone you know well or with whom you have a personal relationship. Use “Respectfully” when writing to someone you don’t know well or when you need to be more formal.

What is an appropriate closing for an email to a customer?

Thank you for your business.
We appreciate your support.

What is an appropriate closing for an email to a colleague?


What is an appropriate closing for an email to a boss?


How should I close an email when I’m not sure of the recipient’s gender?

Use a gender-neutral closing, such as “Best regards” or “Regards”.

In Closing

That’s all for this roundup of formal email conclusion examples. Thanks for hanging out with me on this literary expedition! I hope you found these examples helpful.

If you’re curious about other email writing tips, be sure to visit again later. I’ll be serving up more juicy email wisdom that will help you craft emails that are both professional and polished—without sacrificing that all-important casual charm.