Congratulations on completing your interview! Now, it’s time to follow up with the hiring manager to show your continued interest in the position. A well-crafted follow-up email can make a lasting impression and increase your chances of landing the job. In this article, you’ll find a collection of follow up on interview email examples that you can personalize and use for your own job search.
Structure of a Follow-Up Interview Email
After an interview, it’s important to send a follow-up email to reiterate your interest in the role and thank the hiring manager for their time. The best follow-up emails are brief, professional, and tailored to the specific position and company.
**Keep it concise:** Get straight to the point by expressing your enthusiasm for the role and reiterating your skills and qualifications. Avoid rambling or repeating information from your resume or cover letter.
**Customize your message:** Show that you’ve taken the time to learn about the company and position by referencing specific details from the interview or job description. This demonstrates your genuine interest in the opportunity and makes your email stand out.
**Thank the hiring manager:** Express your gratitude for the opportunity to interview and reiterate your appreciation for their time. A sincere “thank you” goes a long way in showing your professionalism and respect.
**Reiterate your interest:** Clearly state that you’re still interested in the position and believe you’d be a valuable asset to the team. Avoid using generic language or simply restating your qualifications from the interview.
**Inquire about next steps:** If you have any questions or need further information about the hiring process, politely ask for clarification. This shows that you’re proactive and interested in staying in the loop.
**Proofread carefully:** Before sending your email, proofread it thoroughly for any errors in grammar, spelling, or formatting. A polished and error-free email reflects well on your attention to detail.
Follow-Up Interview Email Examples
To Express Gratitude
Dear [Hiring Manager Name],
I would like to express my sincere gratitude for the opportunity to interview for the [Position Name] position at [Company Name]. I was very impressed with the company’s mission and values, and I believe my skills and experience would be a valuable asset to your team.
I am particularly interested in the company’s focus on [specific area of interest mentioned during interview]. I have experience with [relevant project or initiative] that I believe would be beneficial to your company.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
To Ask for Clarification
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to follow up on the recent interview I had for the [Position Name] position. I am very excited about the opportunity and would like to clarify a few things from the interview.
Specifically, I was wondering if you could provide additional details on the following aspects of the role:
- [Question 1]
- [Question 2]
Your insights would be greatly appreciated.
Thank you for your time and consideration.
Sincerely,
[Your Name]
To Reiterate Interest
Dear [Hiring Manager Name],
I hope you are having a productive week.
I am writing to reiterate my strong interest in the [Position Name] position at [Company Name]. I believe that my skills and experience, as well as my passion for [relevant industry or field], make me a great candidate for this role.
During the interview, I was particularly impressed with [specific aspect of the company or role]. I am confident that I can contribute to your team’s success in this area.
I am eager to learn more about the next steps in the hiring process and am available for further discussions at your convenience.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
To Provide Additional Information
Dear [Hiring Manager Name],
I am writing to follow up on our recent interview for the [Position Name] position and provide some additional information.
I have recently completed a project that is directly relevant to the position. I have attached a brief summary of the project to this email for your review.
I believe that this project demonstrates my ability to [relevant skills or competencies]. I am confident that I have the skills and experience necessary to be successful in this role.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
To Inquire About the Status
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to inquire about the status of my application for the [Position Name] position. I interviewed for the position on [Date] and am very interested in the opportunity.
I understand that the hiring process can take time, but I would appreciate an update on where my application currently stands.
Thank you for your time and consideration.
Sincerely,
[Your Name]
To Thank for the Offer
Dear [Hiring Manager Name],
I am writing to express my sincere gratitude for the offer of the [Position Name] position at [Company Name]. I am honored and thrilled to accept.
I am very excited about the opportunity to join your team and contribute to the company’s success. I believe that my skills and experience will be a valuable asset to your organization.
I will be available to start on [Start Date]. I will keep you updated on my transition plans and let you know if I have any questions.
Thank you again for this incredible opportunity. I look forward to working with you and the team.
Sincerely,
[Your Name]
To Decline the Offer
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to decline the offer for the [Position Name] position at [Company Name]. This decision was not made lightly, and I want to express my sincere gratitude for considering me for this opportunity.
I was very impressed with the company and the position during the interview process. However, after careful consideration, I have decided to pursue another opportunity that is a better fit for my current career goals.
I wish you and [Company Name] all the best in the future.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
Mastering the Art of Post-Interview Follow-Up Emails
Your interview may be over, but the follow-up email is your chance to leave a lasting impression and show your continued interest in the position. Here are some tips to help you craft a killer follow-up email:
* **Send it promptly:** Don’t wait a week to send your email. Aim to send it within 24 hours after the interview while the conversation is still fresh in the interviewer’s mind.
* **Start with a thank you:** Express your gratitude for the interviewer’s time and consideration. Mention something specific you learned or appreciated about the company or the position during the interview.
* **Reiterate your interest and qualifications:** Briefly reiterate your interest in the role and highlight your key qualifications. Don’t just restate what you said in the interview; use this opportunity to expand on your skills and experience.
* **Ask a thoughtful question:** This shows that you were engaged in the conversation and that you’re eager to learn more about the company or the position. Ask something that you couldn’t ask during the interview, such as details about the company culture or specific responsibilities for the role.
* **Close with a call to action:** Let the interviewer know that you’re available for further discussion or next steps. Ask if you can schedule a call to discuss your application further or if there’s any additional information you can provide.
* **Proofread carefully:** Your email should be free of errors. Before sending, take a few minutes to proofread your email for any grammar, spelling, or punctuation mistakes.
Email Examples:
**Example 1:**
Subject: Thank you for the interview for the Marketing Manager position
Dear [Interviewer’s name],
I wanted to take this opportunity to thank you for taking the time to interview me for the Marketing Manager position. I was very impressed with [company name] and the team during my interview.
I’m particularly excited about the company’s focus on customer engagement. I believe my experience in developing and executing successful marketing campaigns that drive customer loyalty would make me a valuable asset to your team.
I have some additional questions about the company’s marketing strategy that I would love to discuss further with you. I’m available for a call at your convenience.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your name]
**Example 2:**
Subject: Follow-up after Interview for Software Engineer position
Dear [Interviewer’s name],
Thank you so much for the insightful interview I had yesterday for the Software Engineer position. I was particularly impressed by [company name]’s commitment to open-source software and its focus on building innovative products.
I’m confident that my skills in [specific programming languages] and my experience in designing and developing [types of software] would enable me to make a significant contribution to your team.
I’m especially interested in the company’s plans to expand its cloud-based services. I would be delighted to learn more about this initiative and discuss how my expertise can support these efforts.
I’m available for further discussions or next steps at your earliest convenience. Thank you again for your time and consideration.
Sincerely,
[Your name]
FAQs about Follow Up on Interview Email Examples
How do I write a follow-up email after an interview?
In the body of the email, thank the interviewer for their time and express your continued interest in the position. Briefly reiterate your qualifications and how they align with the role, and ask if they have any further questions or would like to schedule a follow-up discussion.
What should I do if I don’t receive a response to my follow-up email?
Wait at least a week before sending a second follow-up email. Keep the email brief and polite, and reiterate your interest in the position. You can also try reaching out to the interviewer on LinkedIn or via phone.
When should I follow up after an interview?
It’s generally recommended to send a follow-up email within 24-48 hours after the interview. This shows that you’re still interested in the position and that you’re taking the interview process seriously.
What if I have additional questions after the interview?
It’s perfectly acceptable to include additional questions in your follow-up email. Just make sure that your questions are specific and relevant to the position. Avoid asking general or open-ended questions.
Should I follow up after a phone interview?
Yes, it’s good practice to follow up after a phone interview. The same general guidelines apply as for follow-ups after in-person interviews. Thank the interviewer for their time, reiterate your interest in the position, and ask if they have any further questions.
What should I include in my follow-up email?
Your follow-up email should include a brief thank-you note, a reiteration of your interest in the position, a summary of your qualifications, and a request for further information or a follow-up discussion.
What if I’m not interested in the position anymore?
If you’re no longer interested in the position, it’s still good practice to send a brief email to the interviewer. Thank them for their time and consideration, and let them know that you’re no longer pursuing the position.
Feelin’ Confident?
Alright, folks! That’s all she wrote. I hope these follow-up on interview email examples will help you land that dream job. Keep in mind that staying professional and polite is crucial. Remember, a well-written follow-up can make all the difference in securing that interview. Thanks for dropping by! If you need a refresher or have any more questions, don’t hesitate to swing back. Best of luck in your job search!