Did you know that sending a follow-up email after an interview can significantly improve your chances of landing the job? In fact, a recent study found that candidates who sent follow-up emails were twice as likely to receive a job offer than those who did not. If you’ve recently completed an interview, don’t miss out on this valuable opportunity to make a lasting impression on the hiring manager. In this article, you’ll find several “follow up email examples after interview” that you can use as inspiration. Simply edit the examples with your own details and send them off within 24 hours of your interview.
Follow-Up Email Structure After an Interview
You’ve nailed the interview, but the job’s not yours yet. The follow-up email is your chance to seal the deal and show the hiring manager why you’re the perfect fit.
1. Start with a warm greeting:
Reintroduce yourself and reference the position and interview date. A simple “Dear [Hiring Manager’s Name],” works well.
2. Express your gratitude:
Thank the hiring manager for their time and consideration. Let them know you enjoyed the interview and gained valuable insights.
3. Reiterate your qualifications:
Subtly remind the hiring manager why you’re qualified for the role. Highlight key skills and experiences from the interview that align with the job description.
4. Address any concerns:
If there were any questions or concerns raised during the interview, address them briefly. Provide additional information or clarification if necessary.
5. Reiterate your interest:
Make it clear that you’re still enthusiastic about the position and the company. Express your belief that you’d make a valuable contribution to the team.
6. Include a call to action:
Suggest a next step, such as a second interview or a reference check. This shows your initiative and eagerness to move forward.
7. Close with a professional tone:
End with a positive note, expressing your continued interest and thanking the hiring manager again. Sign off with your name.
Example:
Dear Mr. Johnson,
I hope this email finds you well. I’m writing to follow up on my interview for the Marketing Executive position on Tuesday, March 15th.
Firstly, I’d like to thank you for your time and consideration. I thoroughly enjoyed our conversation and gained valuable insights into the role and the company.
During the interview, we discussed my experience in digital marketing and content creation, which I believe align perfectly with the requirements of this position. I am confident that I could leverage my skills to drive successful marketing campaigns for your company.
Regarding your question about my experience in social media analytics, I have been actively involved in tracking and interpreting social media performance metrics for the past three years. I’m proficient in using various tools to analyze data and identify trends, which has allowed me to optimize our social media strategies.
I remain highly interested in this position and believe that I would be a valuable asset to your team. I’m available for further discussions or a reference check at your convenience.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
Sarah Smith
Follow-Up Email Examples for Different Reasons
Thank You and Follow-Up
Dear [Hiring Manager Name],
Thank you again for taking the time to interview me for the [Position Name] position. I enjoyed our conversation and was impressed by [specific aspect of the interview or company].
I am very interested in the opportunity and believe my skills and experience would be a valuable asset to your team. I am particularly excited about [specific project or initiative].
Please let me know if there is anything else I can provide or if you have any further questions. I look forward to hearing from you soon regarding next steps.
Sincerely,
[Your Name]
Inquiry About Next Steps
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to follow up on our interview for the [Position Name] position last week. I was very impressed with the team and role, and I am eager to know the next steps in the hiring process.
Could you provide an update on the following:
* The timeline for decision-making
* If there are any additional steps I need to take
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
Follow-Up with New Information
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to follow up on our interview for the [Position Name] position. Since our conversation, I have realized that my experience in [specific skill or project] would also be highly relevant to this role.
I have attached a sample of my work to demonstrate my abilities in this area. I believe this additional information will strengthen my application and show how I can contribute to your team.
Thank you again for your time and consideration. I am available for further discussion at your convenience.
Sincerely,
[Your Name]
Reinstate Interest
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to reiterate my interest in the [Position Name] position at [Company Name]. I had the pleasure of interviewing for this role last week and was very impressed with the team and company culture.
I believe my skills and experience in [specific areas] would be a valuable asset to your team. I am particularly eager to contribute to [specific project or initiative].
I am confident that I have the drive, determination, and expertise to succeed in this role. I am available for further discussions or interviews at your earliest convenience.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
Request for Feedback
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to follow up on our interview for the [Position Name] position last week. I appreciate the opportunity to learn more about the role and company.
I value your feedback and would be grateful if you could provide any insights on my application or interview performance. This feedback would be invaluable in helping me grow and improve as a candidate.
If possible, could you also provide an update on the hiring process and next steps?
Thank you for your time and consideration.
Sincerely,
[Your Name]
Follow-Up for Part-Time Position
Dear [Hiring Manager Name],
I hope this email finds you well.
I am writing to follow up on my interview for the part-time [Position Name] position last week. I enjoyed our conversation and was very impressed with the company’s commitment to work-life balance.
I am still very interested in this opportunity and believe my skills and experience in [specific areas] would be a valuable addition to your team. I am particularly interested in the flexible work schedule and the opportunity to contribute to [specific project or initiative].
I am available to work [number] hours per week and am open to adjusting my schedule as needed. I am confident that I can balance my responsibilities effectively and make a positive impact on your organization.
Thank you again for your time and consideration. I look forward to hearing from you soon regarding next steps.
Sincerely,
[Your Name]
Follow-Up Email Examples and Tips After Interview
Acing an interview is a great step toward landing your dream job, but the work doesn’t end there. Sending a thoughtful follow-up email can strengthen your application and leave a lasting impression on the hiring manager. Here are a few tips and examples to help you craft a standout follow-up:
Send it promptly: Aim to send your email within 24 hours of the interview while the conversation is still fresh in the manager’s mind.
Keep it brief and to the point: Recruiters receive numerous emails. Make yours concise, focusing on the key points you want to convey.
Express your gratitude: Begin by thanking the hiring manager for their time and consideration. You can also express how much you enjoyed the interview.
Reaffirm your interest: Clearly state that you’re still interested in the position and why. Highlight specific aspects of the role or company that drew you in.
Reiterate your qualifications: Subtly remind the manager of your relevant skills and experience. Consider mentioning specific accomplishments or examples that weren’t fully discussed during the interview.
Be specific: If there were any questions or concerns raised during the interview, address them briefly. This shows that you’ve been attentive and are willing to engage.
Ask about next steps: Politely inquire about the next steps in the hiring process. Ask when you can expect to hear back or if there are any additional materials required.
Be professional and polite: Maintain a respectful and professional tone throughout your email. Avoid using slang or overly casual language.
Proofread carefully: Before hitting send, thoroughly check your email for any errors in grammar, spelling, or formatting.
Example Follow-Up Email:
Dear [Hiring Manager’s Name],
I wanted to express my sincere gratitude for taking the time to interview me for the [Position Name] position yesterday. I thoroughly enjoyed our conversation and was impressed by the company’s [positive aspect mentioned during the interview].
I am particularly excited about the opportunity to contribute my skills in [relevant skill or experience] to your team. I believe my experience in [specific accomplishment] would be a valuable asset to your organization.
Concerning the [question or concern raised during the interview], I have done some additional research and am confident that I can [solution or explanation].
I am eager to learn more about the next steps in the hiring process and when I can expect to hear back from you. Thank you again for your time and consideration.
Best regards,
[Your Name]
FAQs: Follow-Up Emails After Interview
Q1: When should I send a follow-up email after an interview?
A1: Typically within 24-48 hours after the interview, while the conversation is still fresh in the interviewer’s mind.
Q2: What should I include in my follow-up email?
A2: Express gratitude, reiterate your interest in the position, highlight any relevant skills or experiences that you may have omitted during the interview, and request further consideration.
Q3: How should I address the interviewer in the email?
A3: Use a formal salutation such as “Dear [Interviewer’s name]” and end with a respectful closing such as “Sincerely, [Your name].”
Q4: What tone should I use in the email?
A4: Maintain a professional and positive tone, demonstrating confidence without sounding pushy or demanding.
Q5: Should I include my resume or portfolio in the follow-up email?
A5: Only include additional materials if specifically requested by the interviewer or if you have new information that you believe would strengthen your application.
Q6: How often should I follow up?
A6: Once or twice within a week of the interview is generally sufficient. Avoid sending multiple emails in a short period of time as it may appear as excessive.
Q7: What should I do if I don’t receive a response?
A7: After following up a couple of times, it’s acceptable to call the interviewer’s office or send a brief email inquiring about the status of your application. However, do so politely and respectfully.
Cheers, folks!
And that’s a wrap on this crash course in follow-up email etiquette after an interview. Whether you’re sending a quick thank-you note or a more detailed update, remember to keep it professional, specific, and most importantly, genuine.
A big thanks to all the readers who made it this far. If you’ve got any more questions or need further examples, don’t hesitate to swing by again. We’ll be here, waiting with more career-boosting tips and tricks to help you ace your next interview and land that dream job.