follow up email after sending quotation examples

Congratulations on landing a potential business deal and sending out your compelling quotation examples! To seal the deal and leave a lasting impression, it’s crucial to send a persuasive follow-up email. This article provides a collection of effective follow-up email examples that you can personalize to meet your specific needs. From expressing gratitude to reinforcing key points, these templates will guide you in crafting professional and engaging communication that will increase your chances of closing the sale.

Crafting a Stellar Follow-Up Email After Sending a Quotation

Sending a quotation is an essential step in the sales process, but it’s only half the battle won. To increase your chances of closing the deal, a well-crafted follow-up email is crucial. Here’s a guide to help you write a top-notch follow-up that will make an impact:

**Keep it Brief and To-the-Point:**
Remember, people’s inboxes are overflowing, so get to the point quickly without beating around the bush. Start with a friendly greeting, thank the recipient for their time, and reiterate the purpose of your email: to follow up on the quotation you sent.

**Highlight Key Points:**
Pick out the most important details from your quotation and mention them in your email. Emphasize the value you bring, the key benefits of your products or services, and any special offers or discounts you may be offering. However, avoid simply rehashing the entire quotation – focus on the aspects that will resonate most with the recipient.

**Address Objections:**
If you have any sense that the recipient may have specific concerns, address them proactively in your email. Anticipate potential objections and provide clear, concise answers to alleviate any uncertainties or hesitations.

**Call to Action:**
End your email with a clear call to action. Encourage the recipient to contact you with questions or to schedule a meeting to discuss the quotation further. Provide multiple ways to connect with you, such as phone number, email, and website.

**Proofread Carefully:**
Before hitting send, take a moment to review your email thoroughly. Ensure there are no errors in grammar, spelling, or pricing. A polished and error-free email will reflect positively on your professionalism and attention to detail.

Follow-Up Quotation Email Examples

Follow-Up Email Tips After Sending Quotation

After sending out a quote, it’s important to follow up to keep the conversation going and increase your chances of closing the deal. Here are some tips for writing a great follow-up email:

* **Personalize it.** Start your email with a personal greeting, using the recipient’s name. This will make your email more engaging and show that you’re not just sending out a generic message.
* **Thank the recipient for their time.** Express your appreciation for the recipient’s time and consideration. This is a polite way to start your email and shows that you’re respectful of their time.
* **Briefly recap the quote.** Remind the recipient of the key details of the quote, including the price, timeline, and any other important terms. This will help them to remember what you discussed and make it easier for them to make a decision.
* **Address any objections.** If you know that the recipient has any objections to the quote, address them head-on in your email. This will show that you’re willing to be flexible and negotiate, and it can also help to overcome any objections the recipient may have.
* **Offer to answer any questions.** Let the recipient know that you’re available to answer any questions they may have about the quote. This will show that you’re confident in your product or service and that you’re willing to go the extra mile to help them make a decision.
* **Call to action.** End your email with a call to action, such as asking the recipient to schedule a meeting or place an order. This will give them a clear next step to take and make it more likely that they’ll follow through.

Here are some additional tips for following up on a quote:

* **Don’t be pushy.** It’s important to be patient and persistent when following up on a quote, but you don’t want to come across as being pushy or aggressive. Send a follow-up email every few days or weeks, but don’t send too many emails in a row.
* **Be flexible.** Be willing to negotiate on the price or other terms of the quote in order to close the deal. This doesn’t mean that you should give away too much, but you should be willing to compromise to meet the needs of the customer.
* **Be persistent.** Don’t give up if you don’t get a response right away. Keep following up until you either close the deal or the customer tells you that they’re not interested.

FAQs on Follow-Up Emails After Sending Quotation Examples

Q: When should I send a follow-up email after sending a quotation?

A: It’s recommended to send a follow-up within 24-48 hours after sending the quotation.

Q: What should be the subject line of a follow-up email?

A: Keep it concise and professional, such as “Follow Up: Quotation for [Project Name]”.

Q: How do I begin a follow-up email?

A: Start with a polite greeting, acknowledge the quotation you sent, and express your interest in receiving an update.

Q: What should I include in the body of the email?

A: Briefly remind the recipient of the key details of the quotation, including the project, pricing, and any other relevant information.

Q: What should I do if I don’t receive a response after the first follow-up?

A: Wait a few more days and send a second follow-up, being more assertive while remaining respectful.

Q: How often should I follow up?

A: Don’t overdo it. Send a maximum of three follow-ups within a reasonable time frame, such as one per week.

Q: What should I do if the client still doesn’t respond after multiple follow-ups?

A: Consider reaching out via phone or LinkedIn to follow up and check if there’s any issue preventing the client from responding.

Thanks for Reading!

Well, folks, that’s all for today’s email follow-up masterclass. Thanks for hanging out and learning some pro tips. Remember to put these samples to good use, and don’t forget to check back soon for more email gems. Keep rockin’ those follow-ups, and let’s make every email count!