examples of ending an email

When communicating via email, it’s essential to leave a lasting impression with a well-crafted closing. Professional emails often conclude with specific phrases or expressions that convey professionalism, gratitude, or a call to action. This article provides a comprehensive list of examples of ending an email that you can easily adapt to suit your specific needs and the tone of your message. Whether you’re seeking to express appreciation, invite further communication, or end on a positive note, you’ll find a variety of options to choose from. Simply browse the examples below and customize them to fit your writing style and the context of your email.

How to end an email right?

Signing off an email can be as important as its content. It’s a way to leave a good impression and invite responses, or at least not sabotage your communication.

How do you say ‘goodbye’ at the end of email in a way that leaves a lasting impression? Here’s the basic framework of a good closing:

  • Show appreciation: Thank the reader for their time, attention, or support. Use an expression like, “Thank you for getting back to me.”
  • State your action (optional): If there’s something you want the recipient to do, include a clear call to action here. For example, “Please review the document and let me know if you have any feedback.”
  • Closing remark: End with a polite and professional closing statement like “Best regards,” or “Sincerely.”
  • Add a name: Include your first and last name so the recipient knows who the email is from.

Here are a few examples of effective email closings:

  • “Thank you for your time and consideration. I look forward to hearing from you.”
  • “Thank you for your email. I will review the information and get back to you by the end of the week.”
  • “Thank you for your quick response. I appreciate your help with this matter.”

Be sure to match the tone of your email when selecting a closing remark. For example, if you are writing a formal email, you might use a more formal closing like “Sincerely”. If you are writing a casual email, you might use a more informal closing like “Best”.

Unique Ways to End an Email

Email Closing Etiquette: Dos and Don’ts


– **Keep it brief and sweet:** A short and to-the-point closing is always appreciated. Avoid long, rambling closures that may come across as unprofessional or overbearing.

– **Use a professional tone:** Even in casual emails, it’s important to maintain a professional tone in your closing. Avoid using slang or overly familiar language.

– **Personalize your closing:** If you know the recipient well, you can personalize your closing with a friendly greeting or a specific reference to your relationship.

– **Be specific:** If you’re expecting a response or a specific action from the recipient, include a call to action in your closing.

– **End on a positive note:** Leave the recipient with a positive impression by ending your email on a cheerful or appreciative note.


– **Don’t use generic closings:** Avoid using generic closings like “Sincerely” or “Regards.” These phrases are overused and can come across as impersonal.

– **Don’t be too informal:** While it’s okay to be friendly in your closing, avoid using overly casual language or abbreviations.

– **Don’t be too formal:** On the other hand, avoid using overly formal closings that may make you sound stiff or unapproachable.

– **Don’t forget to include your name:** Always include your name at the end of your email, even if you’re sending it from a personal account. This will help the recipient identify you and respond more easily.

– **Avoid ending with a question mark:** Ending your email with a question mark can make you sound uncertain or even demanding. Instead, opt for a period or exclamation mark.

FAQs: Ending an Email

Q: What are some formal ways to end an email?

A: “Sincerely,” “Respectfully,” “Best regards,” “Thank you for your time and consideration.”

Q: How should I end an email to a friend or family member?

A: “Love,” “Best,” “Talk to you soon,” “See you later!”

Q: Is it appropriate to end an email with “Love you”?

A: Only use “Love you” with close friends, family, or romantic partners.

Q: When should I use “Best wishes”?

A: Use “Best wishes” for formal or business emails, especially when you don’t know the recipient well.

Q: Is it okay to end an email with “Thanks”?

A: “Thanks” is acceptable for casual emails, but “Thank you” is more appropriate in formal situations.

Q: How should I end an email to a client?

A: Use formal closings such as “Sincerely,” “Respectfully,” or “Best regards.” Include your full name and title.

Q: Is it polite to end an email with “Cheers”?

A: “Cheers” is generally considered an informal closing, so it’s best to avoid it in formal emails.

Welp, That’s All, Folks!

Thanks for taking the time to check out these email closings. Remember to choose the one that best fits your tone and relationship with the recipient. Experiment with different sign-offs until you find the ones that feel most natural and effective. Happy emailing! Be sure to check back for more email writing tips in the future.