When you’re feeling under the weather and need to call in sick to work or school, it’s important to send an email that is both informative and professional. In this article, we’ll provide you with emailing in sick what to say examples that you can use as a template for your own emails. Feel free to edit the examples as needed to fit your specific situation.
Calling in Sick via Email
When you wake up feeling under the weather and unable to work, the best way to notify your boss is through an email. Doing this ensures that your boss receives your message promptly and provides a written record of your absence.
Start your email by clearly stating that you are unable to come to work due to illness. Explain your symptoms briefly without going into too much detail. It’s important to maintain professionalism while also being honest about your condition.
If possible, mention the expected duration of your absence. If you are uncertain, indicate that you will keep your boss updated on your progress. Offer to provide a doctor’s note if necessary.
Finally, express your regret for any inconvenience your absence may cause and thank your boss for their understanding. Here’s an example of an effective sick leave email:
“`
Subject: Absence Due to Illness
Hi [Boss’s Name],
I am writing to inform you that I will be unable to come to work today due to a sudden illness. I woke up this morning with a high fever, headache, and sore throat.
I expect to be out for the next two days, but I will keep you updated on my condition. If needed, I can provide a doctor’s note confirming my illness.
I apologize for any inconvenience my absence may cause, and I am committed to catching up on any missed work as soon as possible.
Thank you for your understanding.
Sincerely,
[Your Name]
Sample Email Excuses for Calling In Sick
Slept Through Alarm
“Dear [Boss’s Name],
Regrettably, I’m writing to inform you that I won’t be able to come to work today due to an unfortunate incident. I inadvertently overslept this morning, and despite my best efforts to arrive, I fear I won’t make it in time. I will check my emails and messages regularly and complete any urgent tasks remotely. Thank you for your understanding.”
Stomach Bug
“Dear [Boss’s Name],
I hope this email finds you well. Unfortunately, I must inform you that I’m experiencing severe gastrointestinal distress and will be unable to work today. I have been vomiting and experiencing other unpleasant symptoms since last night. I apologize for any inconvenience this may cause, and I will keep you updated on my condition. Thank you.”
Family Emergency
“Dear [Boss’s Name],
I regret to inform you that I will be unable to attend work today due to a pressing family emergency. My [relationship to family member] has been hospitalized, and I need to be with them during this difficult time. I understand the importance of my responsibilities, but I kindly ask for your understanding in this matter. I will inform you as soon as the situation is resolved.”
Migraine
“Dear [Boss’s Name],
I’m writing to inform you that I’m experiencing a severe migraine and will be unable to work today. The pain and nausea have made it impossible for me to concentrate or perform my duties effectively. I apologize for any inconvenience this may cause, and I will catch up on missed work as soon as possible. Thank you for your understanding.”
Doctor’s Appointment
“Dear [Boss’s Name],
I hope you’re having a great day. I’m writing to let you know that I have a scheduled doctor’s appointment this morning that I cannot reschedule. The appointment is for a medical condition that has been affecting my health recently. I apologize for any inconvenience this may cause, and I will return to work tomorrow.”
Mental Health Day
“Dear [Boss’s Name],
I’m reaching out to inform you that I’m taking a mental health day today. I’ve been experiencing some stress and anxiety lately, and I believe that taking a day to focus on my well-being will allow me to return to work refreshed and productive. I understand that my absence may create additional workload for my colleagues, but I appreciate your support and understanding.”
Covid-19 Symptoms
“Dear [Boss’s Name],
I’m writing to inform you that I have developed some mild Covid-19 symptoms, such as a headache and a slight cough. Although I have not tested positive yet, I believe it’s prudent to stay home and isolate myself as a precaution. I will monitor my symptoms and get tested as soon as possible. Thank you for your understanding and support during this time.”
Sick Day Email Etiquette: How to Call Out (With Examples)
When you’re feeling under the weather, it’s important to take care of yourself and skip work. But before you do, it’s important to send an email to your boss or supervisor letting them know that you won’t be in. Here are some tips on what to say in an email when you’re calling out sick:
* **Keep it brief.** There’s no need to go into detail about your symptoms. Just state that you’re feeling sick and won’t be able to make it to work.
* **Be polite.** Even though you’re feeling crummy, it’s important to be respectful when emailing your boss. Use a formal tone and thank them for their understanding.
* **Offer to work from home, if possible.** If you’re feeling up to it, you can offer to work from home. This shows that you’re still willing to contribute, even if you’re not able to come into the office.
* **Provide a doctor’s note, if necessary.** If you’re going to be out for more than a few days, your boss may ask for a doctor’s note. This is to verify that you’re actually sick and not just taking a day off.
Here are some examples of what you can say in an email when you’re calling out sick:
* “Hi [Boss’s name],
I’m writing to let you know that I won’t be able to make it to work today. I woke up this morning with a fever, chills, and a headache. I’m feeling too sick to come into the office and I don’t want to risk getting anyone else sick.
I apologize for any inconvenience this may cause. I’ll keep you updated on my condition and let you know when I expect to be back in the office.
Thank you for your understanding.”
* “Dear [Boss’s name],
I’m writing to inform you that I will be unable to attend work today due to illness. I woke up this morning with a severe sore throat and congestion. I am also experiencing body aches and fatigue.
I apologize for any inconvenience this may cause. I plan to rest today and hope to be back in the office tomorrow.
Thank you for your understanding.”
* “Hello [Boss’s name],
I am writing to let you know that I will not be able to come to work today. I am experiencing symptoms of the flu, including fever, chills, and body aches. I am currently resting at home and taking medication.
I apologize for any inconvenience this may cause. I will keep you updated on my condition and let you know when I expect to be back in the office.
Thank you for your understanding.”
## FAQs: Emailing in Sick
### How to write an email to call in sick?
* Begin by expressing your regret for being unable to attend work due to illness.
* Briefly describe your symptoms without going into excessive detail.
* State the expected duration of your absence, if possible.
* If necessary, mention any important tasks or deadlines that may be affected.
* End with a note of appreciation and an expected date of return.
### What if I don’t have a specific diagnosis?
* Use general terms like “not feeling well” or “experiencing flu-like symptoms.”
* Focus on how your symptoms are impacting your ability to work effectively.
* If you later receive a diagnosis, follow up with an updated email.
### How to call in sick without sounding like an excuse?
* Be honest and professional.
* Avoid making excuses or blaming others.
* Focus on the impact your illness is having on your work performance.
* If possible, provide a brief update on how you plan to manage your responsibilities.
### How to call in sick when it’s short notice?
* Explain the circumstances that led to the sudden illness.
* Apologize for any inconvenience caused.
* If possible, offer to assist remotely or make arrangements for someone to cover your tasks.
### What to do if I need to provide a doctor’s note?
* Follow your company’s policy regarding doctor’s notes.
* If a note is required, schedule an appointment as soon as possible.
* Inform your manager that you will provide the note upon receiving it.
### What if I’m sick for an extended period?
* Provide updates on your condition and expected return date as they become available.
* Offer to work remotely or assist in any way possible, if feasible.
* Stay in regular contact with your manager and colleagues to ensure a smooth transition upon your return.
### How to handle suspicion or skepticism?
* Be prepared to answer any questions truthfully and clearly.
* Provide any relevant documentation or evidence to support your claims.
* Maintain a professional and respectful demeanor, even if you feel challenged.
Wrap Up
And there you have it, folks! Whether you’re feeling under the weather or just need a mental health day, these email examples will help you convey your situation clearly and professionally. Remember, your boss is a human being too, so be honest and empathetic. Thanks for reading, and be sure to come back for more writing tips whenever you need them.