email closing signature examples

Email closing signature examples are a great way to end your emails with a personal touch. Whether you want to use a professional, funny, or creative closing, there is a perfect signature for you. In this article, we will provide you with a variety of email closing signature examples that you can use and edit to fit your needs.

Craft the Perfect Email Closing Signature

Your email closing signature is like the cherry on top of your email sundae. It’s a little touch that adds a personal and professional flair to your messages. But what’s the best way to structure it?

**Name and Title:**

Start with your full name, followed by your job title. This helps establish your credibility and authority. Avoid using initials or nicknames unless you’re well-known to the recipient.

**Contact Information:**

Include your primary email address. If you have a work phone number, you can add that as well. Avoid listing your home phone or personal email address unless it’s necessary.

**Company Information:**

If you’re emailing on behalf of your company, include the company name and logo. This helps build brand recognition and adds a professional touch.

**Call to Action:**

If you want the recipient to take a specific action, such as scheduling a meeting or visiting your website, include a clear call to action in your signature. Keep it brief and to the point.

**Additional Information:**

You can also include additional information, such as your LinkedIn profile URL, social media handles, or any certifications or awards you hold. However, be selective and only include what’s relevant to the recipient.


End your signature with a friendly closing, such as “Best regards,” “Sincerely,” or “Thanks.” Avoid using overly formal or impersonal closings.


Use a professional font and keep your signature concise and easy to read. Stick to a maximum of three lines and avoid using excessive colors or graphics.


* Jane Smith
Job Title | Company Name

* John Doe
Senior Software Engineer | XYZ Corp.
(123) 456-7890 |

* Mary Williams
Marketing Manager | ABC Inc.
Linkedln: Mary Williams | Twitter: @mary_williams

Remember, your email closing signature is a reflection of your professionalism and personality. Take your time to craft one that’s both informative and engaging.

7 Sample Email Closing Signature Examples for Different Reasons

Tips for Outstanding Email Closing Signatures

  • Keep it succinct: Your closing signature should be concise, conveying the essential information without overwhelming the reader. Aim for a few lines, highlighting your name, title, and contact details.
  • Be consistent: Use the same closing signature across all professional email communications to maintain a cohesive brand identity. Consistency fosters recognition and credibility.
  • Include relevant contact information: Ensure your signature includes your full name, job title, company or organization name, and essential contact details like email address, phone number, and website (if applicable). Providing multiple channels for reaching you enhances accessibility.
  • Add a personal touch: Incorporate a brief personal statement or tagline to lend warmth and connection to your emails. This could be a motivational quote, a witty remark, or a call to action. However, avoid overly informal or distracting language.
  • Use professional fonts: Select legible and professional fonts that enhance readability. Common choices include Arial, Calibri, Georgia, or Helvetica. Avoid using decorative or overly stylistic fonts that may hinder clarity.
  • Consider a visual touch: If appropriate for your brand or industry, adding a small logo or company image can visually enhance your signature. Keep it tasteful and ensure it doesn’t overshadow your contact information or make the signature appear cluttered.
  • Proofread carefully: Before sending any email, always proofread your closing signature to ensure there are no errors in spelling, grammar, or contact details. Mistakes can undermine your credibility and make your emails appear unprofessional.
  • Update regularly: Keep your closing signature up-to-date as your contact information or professional status changes. Outdated signatures can cause confusion and hinder communication.

FAQs: Email Closing Signature Examples

What should I include in my email closing signature?

Your closing signature should include your full name, title, company name, contact information, and relevant details like website address or social media handles.

How do I create a professional email closing signature?

Keep your signature concise, use a professional font, and stick to a maximum of 5 lines. Use a professional email address and include a clear call-to-action if necessary.

What are some examples of good email closing signatures?

Examples include:
**Jane Doe**
**Software Engineer**
**ABC Company**

**John Smith**
**XYZ Corporation**
**(123) 456-7890**

Can I use a different email closing signature for different recipients?

Yes, you can create multiple email closing signatures and choose the appropriate one based on the recipient or the context of the email.

How do I add an image or logo to my email closing signature?

Most email clients allow you to add an image or logo by using the signature editor. Ensure the image is small in size and professionally designed.

What should I avoid including in my email closing signature?

Avoid including personal information, unnecessary attachments, long quotes, or excessive formatting that may distract the recipient.

How often should I update my email closing signature?

It’s a good practice to review and update your email closing signature as needed, such as when you change jobs, get promoted, or acquire new contact information.


Thanks for hanging out with us! I hope these closing signature suggestions have given you some fresh inspiration. Remember to keep your tone consistent, have fun with it, and don’t be afraid to experiment to find what resonates best with you. We’ll be adding more signature examples in the future, so be sure to swing by again soon!