Are you looking to let others know when you’re stepping away from your desk? Look no further than this collection of customizable away from my desk email message examples. With a range of options available, you’ll find the perfect message to suit your needs. Simply choose the example that best fits your situation, edit it as needed, and you’re all set!
The perfect out-of-office message for any situation
We all need a break from work sometimes, but it’s important to let your colleagues and clients know you’re away and when you’ll be back. An out-of-office message is the perfect way to do this, and it can also be a great way to show your personality.
There are a few key elements to include in any out-of-office message:
* **Your name and job title:** This helps people identify who the message is from and why they’re not available.
* **The dates you’ll be away:** This lets people know when they can expect you back.
* **How to contact you in an emergency:** This is important for urgent matters that can’t wait until you return.
* **A personal touch:** This is a great way to show your personality and make your message more memorable.
Here are a few examples of great out-of-office messages:
* **Formal:** “I am out of the office from [start date] to [end date]. I will not have access to email or phone during this time. For urgent matters, please contact my colleague, [colleague’s name], at [colleague’s email address].”
* **Casual:** “I’m taking a break from the daily grind from [start date] to [end date]. I’ll be back in the office on [return date], refreshed and ready to take on the world again! If you need to reach me urgently, please call my cell phone at [cell phone number].”
* **Humorous:** “I’m out of the office on a top-secret mission. I’ll be back when I’ve saved the world…or at least finished my vacation. For urgent matters, please contact my trusty sidekick, [colleague’s name], at [colleague’s email address].”
No matter what your style, make sure your out-of-office message is clear, concise, and professional. And don’t forget to add a personal touch to make it memorable!
## Away From My Desk Email Message Examples
Out for Client Visit
Dear [Recipient Name],
I will be out of the office from [start date] to [end date] for a client visit. I will have limited access to email during this time and will respond as soon as possible upon my return.
For urgent matters, please contact [Colleague’s Name] at [email address] or [phone number].
Thank you for your understanding.
Best regards,
[Your Name]
Attending Conference
Dear [Recipient Name],
I will be out of the office from [start date] to [end date] to attend the [Conference Name]. I will not have access to email or phone during this time.
Please contact [Colleague’s Name] at [email address] or [phone number] with any urgent inquiries.
I will respond to emails upon my return on [return date].
Thank you for your understanding.
Best regards,
[Your Name]
Medical Appointment
Dear [Recipient Name],
I will be out of the office from [start time] to [end time] today for a medical appointment. I will have limited access to email and will respond as soon as possible after my appointment.
For urgent matters, please contact [Colleague’s Name] at [email address] or [phone number].
Thank you for your understanding.
Best regards,
[Your Name]
Family Emergency
Dear [Recipient Name],
I am currently out of the office due to a family emergency. I will have limited access to email and will respond as soon as possible upon resolution of the matter.
For urgent matters, please contact [Colleague’s Name] at [email address] or [phone number].
Thank you for your understanding and support during this time.
Sincerely,
[Your Name]
Vacation
Dear [Recipient Name],
I will be on vacation from [start date] to [end date]. I will have limited access to email during this time and will respond upon my return on [return date].
For urgent matters, please contact [Colleague’s Name] at [email address] or [phone number].
I appreciate your understanding.
Best wishes,
[Your Name]
Professional Development
Dear [Recipient Name],
I will be out of the office from [start date] to [end date] to attend a professional development workshop. I will have limited access to email during this time.
Please direct any inquiries to [Colleague’s Name] at [email address] or [phone number].
Upon my return, I will respond to emails as soon as possible.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Unexpected Absence
Dear [Recipient Name],
Due to unforeseen circumstances, I will be out of the office today, [date]. I apologize for any inconvenience this may cause.
I will have limited access to email and will respond to messages as soon as possible upon my return tomorrow.
For urgent matters, please contact [Colleague’s Name] at [email address] or [phone number].
Thank you for your understanding.
Sincerely,
[Your Name]
Related Tips for Away-from-My-Desk Email Message Examples
* Keep it brief and to the point. This is an email, not a novel, so make it easy for your readers to find the information they need quickly.
* **Be clear and concise.** Let people know exactly what you’re doing (e.g., “I’m out of office on vacation”), when you’ll be back (e.g., “I’ll return on Monday, August 15th”), and how to get in touch with someone else if they need immediate assistance.
* **Be personal.** If you’re comfortable, include a personal message or anecdote to let people know that you’re actually a human being.
* **Be professional.** Even though you’re not in the office, it’s important to maintain a professional tone in your emails.
* **Use a signature.** This is especially important if you’re using a different email address for your out-of-office message.
* **Proofread carefully.** Make sure there are no errors in your message before you send it.
Example Email Messages
Here are a few examples of away-from-my-desk email messages:
Example 1: Simple and straightforward
Subject: Out of Office
Hi there,
I’m out of the office on vacation until Monday, August 15th. I will not have access to email or phone during this time.
If you need immediate assistance, please contact my colleague John Smith at [email protected].
Thanks,
[Your name]
Example 2: More personal
Subject: I’m on vacation!
Hi everyone,
I’m writing to let you know that I’m on vacation until Monday, August 15th. I’m so excited to be spending some time with my family and friends, and I’m looking forward to coming back to work refreshed and re-energized.
I’ll be checking my email sporadically, but I won’t be able to respond to messages right away. If you need immediate assistance, please contact my colleague John Smith at [email protected].
Thanks, and I’ll see you soon!
[Your name]
Example 3: Professional and informative
Subject: Away from My Desk
Dear Colleagues,
I will be out of the office until Monday, August 15th. I am attending a conference in San Francisco. I will have limited access to email and phone during this time. If you need immediate assistance, please contact my colleague John Smith at [email protected]. John will be able to assist you with your questions or concerns.
I will check my email periodically and will respond to messages as soon as possible upon my return.
Thank you for your understanding.
Sincerely,
[Your name]
Away From My Desk Email Message Example FAQs
What should I include in an “Away From My Desk” email subject line?
Use specific language like “Out of Office” or “Away for Training” to clearly indicate your unavailability.
How do I craft a professional and informative body message?
State your absence dates and times, provide contact information for urgent matters, and express gratitude for understanding.
Is it necessary to include my return date in the email?
Yes, it’s crucial to specify when you’ll be back in the office to manage expectations and avoid confusion.
What if I have limited or no internet access?
Indicate that you may have delayed responses and provide alternative contact methods, such as a phone number or a designated colleague.
How can I handle urgent inquiries while I’m away?
Consider setting up an auto-forward rule to a trusted colleague or provide a specific email address or phone number for urgent matters.
Is it appropriate to use humor or casual language in my “Away From My Desk” message?
Use professional and respectful language throughout your email to maintain a professional image and avoid miscommunication.
When should I send out my “Away From My Desk” email?
Send your email at least a day before your absence begins to give recipients ample notice and ensure smooth communication.
That’s All, Folks!
Thanks for sticking around and going through our list of away-from-my-desk email message examples. We hope they help you craft the perfect response that lets everyone know you’ll be out of the office without a hitch. If you ever need more email inspiration, be sure to check back in with us later. We’re always here with the helpful tips and tricks you need to make your email communication a breeze.