closing business email examples

When it comes to crafting closing business emails, the closing remark plays a crucial role in leaving a lasting impression on the recipient. Whether you’re expressing gratitude, offering assistance, or extending a call to action, the closing should be both professional and impactful. To empower you with the tools you need, we’ve compiled a comprehensive collection of closing business email examples. These examples are designed to be versatile and editable, allowing you to tailor them to suit your specific communication needs.

Closing Your Business Email Like a Pro

When it comes to closing a business email, it’s all about leaving a lasting impression. Just like you wouldn’t end a conversation in person with a curt “bye,” you want to say goodbye in a professional and polite way. Here’s how to do it right:

Choose a Professional Closing Term:

This is the “Dear John” of email sign-offs. Keep it simple and formal, like “Sincerely,” “Thanks,” or “Best regards.” Avoid using informal terms like “Cheers” or “Talk soon.”

Personalize It:

If you have a close relationship with the recipient, you can add a personal touch to your closing. For example, “Looking forward to hearing from you” or “See you at the meeting next week.”

Call to Action (Optional):

If your email requires a specific response, include a call to action. Clearly state what you want the recipient to do, such as “Please let me know if you have any questions” or “Call me to schedule a time.”

Keep It Concise:

Don’t ramble on in your closing. A short and to-the-point statement is best. Long, drawn-out closings can make your email feel cluttered and unprofessional.

Proofread:

Before you hit send, give your closing one last check. Make sure it’s free of typos and grammatical errors. A sloppy closing can undermine the professionalism of your entire email.

Examples:

* Sincerely,
[Your Name]

* Thanks,
[Your Name]

* Best regards,
[Your Name]

* Looking forward to hearing from you,
[Your Name]

* Please let me know if you need any additional information,
[Your Name]

Closing Business Email Samples

Tips for Closing Business Emails

Closing an email professionally is just as important as starting it. A well-crafted closing can leave a lasting impression and help you build relationships with clients, colleagues, and other stakeholders.

  • Choose the right closing: The closing should match the tone and formality of the email. For example, you would use a more formal closing for a business contact than you would for a friend or family member.
  • Be specific: If you are requesting something from the recipient, be specific about what you want them to do. For example, instead of saying “Please let me know if you have any questions,” you could say “Please let me know if you have any questions by Friday.” Using the Six Sigma Email Writing method to craft an email specifically can help with this.
  • Be professional: Even if you are emailing a friend or family member, it is important to maintain a professional tone in your closing. This shows that you respect the recipient’s time and that you are taking the conversation seriously.
  • Proofread your email: Before you hit send, take a moment to proofread your email. Make sure there are no errors in grammar or spelling and that the closing is appropriate for the email.

FAQs About Closing Business Email Examples

How do I close a professional email?

Use a polite and professional closing, such as “Best regards,” “Sincerely,” or “Thank you for your time.” Keep it brief and to the point.

What should I avoid when closing an email?

Avoid using slang, overly formal language, or abbreviations. Make sure your closing is appropriate for the tone and context of the email.

When should I use “Sincerely” versus “Best regards”?

“Sincerely” is more formal and appropriate for emails to individuals you have a close or established relationship with. “Best regards” is more neutral and can be used in a wider range of situations.

How do I close an email when I’m following up?

Use a closing that acknowledges the previous conversation, such as “Following up on our previous discussion,” or “As discussed in my last email.” This helps remind the recipient of the context.

What if I don’t know the recipient’s name?

Use a generic closing, such as “Dear Support Team” or “To whom it may concern.” If you can find out the recipient’s name, it’s better to personalize the closing.

Is it okay to use an exclamation mark in an email closing?

Use exclamation marks sparingly in email closings. They can convey enthusiasm or excitement, but they can also come across as unprofessional or overly informal.

How do I close an email to a potential client?

Use a closing that emphasizes your desire to continue the conversation, such as “I look forward to hearing from you soon” or “Please let me know if you have any questions.” This shows that you’re interested in building a relationship.

Cheers for Now

Thanks for reading up on the art of closing a business email like a pro! Remember, a well-crafted closing leaves a lasting impression that can make all the difference. Keep these examples in your back pocket for when you need to wrap things up with style. Check back often for more writing tips and tricks to keep your emails on point. Until next time, keep the communication flowing!