business out of office email message examples

When going out of the office, whether for a vacation or other personal reasons, it’s important to set up an out of office email message to let people know you’re away and when you’ll be back. This helps manage expectations and ensures that people don’t think you’re ignoring them. To help you out, we’ve put together a list of business out of office email message examples that you can use as inspiration. Feel free to edit them as needed to fit your specific needs.

Structure for Out of Office Emails

When you’re away from the office, it’s important to let people know so that they don’t get worried if they don’t hear back from you right away. An out-of-office email is the perfect way to do this.

There are a few key things to include in an out-of-office email:

* **A clear subject line:** Let people know that you’re out of the office right away, without having to open the email.
* **Your dates of absence:** Include the dates that you’ll be out of the office, so that people know when to expect you back.
* **Contact information:** If you’ll be checking email while you’re out, include your contact information so that people can reach you if they need to.
* **A friendly tone:** Let people know that you’re looking forward to getting back to work and that you appreciate their understanding.

Here are a few examples of out-of-office email messages:

**Example 1:**

“`
Subject: Out of office

Hi there,

I’m out of the office from [start date] to [end date]. I’ll be checking email periodically, but may not be able to respond right away.

If you need immediate assistance, please contact my colleague, [colleague’s name], at [colleague’s email address].

Thanks,
[Your name]
“`

**Example 2:**

“`
Subject: Away from my desk

Hi everyone,

I’m taking some time off from [start date] to [end date] to spend with my family. I’ll be back in the office on [return date].

I won’t have access to email while I’m away, so please don’t hesitate to contact my colleague, [colleague’s name], at [colleague’s email address], if you need anything.

Thank you for your understanding.

Best regards,
[Your name]
“`

**Example 3:**

“`
Subject: Out on vacation

Hi there,

I’m on vacation from [start date] to [end date]. I’ll be back in the office on [return date], ready to hit the ground running.

I’ll be checking email sporadically, but may not be able to respond right away. For urgent matters, please contact my colleague, [colleague’s name], at [colleague’s email address].

Thank you for your understanding.

See you soon,
[Your name]
“`

## Out-of-Office Email Message Examples