Applying for a job can be overwhelming, especially when you want to make a great first impression via email. To assist you in crafting a compelling application, this article provides an array of email templates that you can use as examples. These templates have been carefully curated to showcase different writing styles and approaches. Feel free to explore the examples and edit them as needed to tailor your email application to the specific job you’re applying for. Whether you’re a recent graduate or a seasoned professional, these applying for a job via email examples will empower you to confidently present your qualifications and make a lasting impression on potential employers.
Crafting a Stellar Job Application Email
Applying for jobs via email is a common practice these days, so it’s crucial to craft an email that stands out and makes a great first impression. Here’s a breakdown of the best structure and approach:
Subject Line: This is your hook, so keep it concise and attention-grabbing. Clearly state the position you’re applying for, followed by your name. For example: “Application for Digital Marketing Manager – John Smith.”
Greeting: Address the recipient by name if possible. If you can’t find their name on the job listing or company website, it’s okay to use a general greeting like “Dear Hiring Manager.” Avoid using generic phrases like “To whom it may concern.” It’s worth taking a few extra minutes to find the right contact person.
Introduction: Briefly introduce yourself and express your interest in the position. Mention how you found out about the opportunity and why you’re excited about it. Highlight your relevant skills and experience, but don’t go into too much detail yet.
Body: This is where you expand on your qualifications and how they align with the job requirements. Use specific examples to demonstrate your accomplishments and how they could benefit the company. Quantify your results whenever possible to make your impact more tangible.
Call to Action: Let the hiring manager know what you want to happen next. This could be scheduling an interview, reviewing your resume and portfolio, or providing more information about your experience. Be clear and concise, and avoid sounding pushy.
Closing: End with a professional and confident tone. Thank the hiring manager for their time and consideration. Use a closing salutation like “Best regards” or “Sincerely.” Include a call to action again, if desired.
Signature: Include your full name, email address, and phone number. You can also add a link to your resume or portfolio if relevant.
Remember, the goal of your email is to pique the hiring manager’s interest and make them want to learn more about you. Keep it concise, clear, and focused on the most relevant aspects of your experience and qualifications.
Unique Email Templates for Job Applications
Referred by a Friend or Colleague
Dear [Hiring Manager Name],
I am writing to express my interest in the [Job Title] position at [Company Name]. My friend, [Referrer’s Name], a current employee in your department, highly recommended that I apply.
With my [Number] years of experience in [Industry], I am confident that I possess the skills and qualifications necessary to excel in this role. I am particularly adept at [Specific Skills or Experience].
I am eager to contribute my expertise to your team and believe that my work ethic and dedication would make me a valuable asset to your organization.
Met at a Networking Event
Dear [Hiring Manager Name],
I hope this email finds you well. We had the pleasure of connecting at the [Event Name] networking event on [Date]. I was particularly impressed by your insights on [Industry Topic].
After researching your company, I am certain that my qualifications align with the requirements of your open [Job Title] position. With my [Number] years of experience in [Area of Expertise], I possess a strong track record of [Accomplishments].
I am confident that my skills and passion for your industry would make me a valuable addition to your team. I would welcome the opportunity to discuss my qualifications further.
Career Change
Dear [Hiring Manager Name],
I am writing to apply for the [Job Title] position at [Company Name]. While my background is in [Previous Industry], I am eager to transition to [New Industry] and believe that my transferable skills make me a strong candidate.
Throughout my [Number] years in my previous role, I developed a strong foundation in [Relevant Skills]. I am confident that I can leverage these skills to quickly adapt and succeed in [New Industry].
I am highly motivated and driven to make a significant contribution to your company. I would appreciate the opportunity to discuss my qualifications further and demonstrate my potential to be a valuable asset to your team.
Volunteering Experience
Dear [Hiring Manager Name],
I am writing to express my interest in the [Job Title] position at [Company Name]. Although I do not have direct work experience in [Industry], my extensive volunteer experience has provided me with valuable skills and insights that would make me a suitable candidate.
As a volunteer with [Organization Name], I have gained a deep understanding of [Relevant Skills]. I am also proficient in [Additional Skills] and have a strong commitment to [Values or Causes].
I am eager to apply my passion and skills to a role where I can make a meaningful impact. I believe that my transferable skills and dedication would make me a valuable addition to your team.
Recent Graduate
Dear [Hiring Manager Name],
As a recent graduate of [University Name] with a degree in [Major], I am writing to apply for the [Job Title] position at [Company Name]. I am eager to kick-start my career in [Industry] and believe that my academic achievements and extracurricular activities have prepared me for this role.
Throughout my undergraduate studies, I consistently excelled in [Relevant Coursework]. Additionally, I was actively involved in [Extracurricular Activities] and [Projects], where I developed strong [Skills].
I am confident that my enthusiasm, eagerness to learn, and commitment to excellence would make me a valuable asset to your team. I am keen to contribute my skills and knowledge to your organization.
Relocation
Dear [Hiring Manager Name],
I am writing to apply for the [Job Title] position at [Company Name]. I am currently based in [Current Location] and am eager to relocate to [New Location].
I have been working as a [Previous Job Title] for the past [Number] years and have a proven track record of success in [Industry]. I possess a strong skillset in [Relevant Skills] and am confident that I can apply my expertise to add value to your team.
I am particularly interested in the opportunity to contribute to your company’s growth in [New Location]. I am a highly motivated and adaptable individual who is excited about the prospect of living and working in a new environment.
Cover Letter Included
Dear [Hiring Manager Name],
I am writing to express my keen interest in the [Job Title] position at [Company Name]. I have attached my cover letter, which provides a detailed overview of my qualifications and how they align with the requirements of this role.
In summary, I am a highly experienced professional with [Number] years of proven success in [Industry]. I am proficient in [Relevant Skills] and have a strong track record of [Accomplishments].
I am confident that my expertise and passion for [Industry] would make me a valuable asset to your team. I am eager to learn more about this opportunity and how I can contribute to the growth of [Company Name].
Tips for Applying for a Job via Email
* Use a professional email address. Your email address should be something like [email protected], not something like [email protected].
* Write a clear and concise subject line. The subject line should be something like “Application for [Job Title]” or “Inquiry about [Job Title]”.
* Start your email with a formal greeting. For example, you could say “Dear [Hiring Manager Name]” or “Dear Hiring Team”.
* **Be polite and professional.** Express your interest in the job and explain why you’re qualified.
* **Include a cover letter**. Your cover letter should be tailored to the specific job you’re applying for and highlight your skills and experience.
* **Attach your resume**. Your resume should be in PDF format and should be well-organized and easy to read.
* **Proofread your email carefully before sending it.** Make sure there are no errors in grammar or spelling.
* **Follow up.** If you don’t hear back from the hiring manager within a week or two, you can follow up with a polite email.
FAQs about Applying for a Job via Email
Can I apply for a job without a cover letter?
In most cases, it is advisable to include a cover letter with your email application to introduce yourself and provide additional context for your resume. However, if the job posting specifically states that a cover letter is not required, you may omit it.
What is a good subject line for a job application email?
Keep your subject line concise and informative, highlighting your name, the position you are applying for, and the company name. For example: “John Smith | Application for Marketing Manager at XYZ Company”.
How should I address the hiring manager?
If the job posting provides the name of the hiring manager, address them by name in the email greeting. If the name is not available, use a generic salutation such as “Dear Hiring Manager”.
What should I include in my email body?
Your email body should consist of a brief introduction, a summary of your relevant skills and experience, and a clear statement of why you are interested in the position and believe you are the right candidate. Keep it concise and highlight the most important aspects of your qualifications.
Should I attach my resume and cover letter as separate files?
Yes, it is generally recommended to attach your resume and cover letter as separate PDF files for clarity and ease of access. Name the files professionally, for example: “John Smith Resume.pdf” and “John Smith Cover Letter.pdf”.
What is an appropriate file size for my attachments?
Keep your attachments under 5MB in size to avoid exceeding email limits. If your files are larger, consider compressing them or using a file-sharing service.
How do I follow up after sending my application?
It is acceptable to follow up on your application after a week or two if you have not received a response. Be polite and professional in your follow-up email, and reiterate your interest in the position.
Thanks for Reading!
I hope you found this guide helpful in navigating the world of emailing job applications. Remember, tailoring your emails to each job and proofreading them thoroughly are key. If you have any more questions or need further tips, feel free to visit us again anytime. We’re always here to lend a helping hand in your job search journey.